The International Center of Photography (ICP) is the world’s leading institution dedicated to photography and visual culture. Through our exhibitions, education, public programs, and community outreach, we offer an open forum for dialogue about the power of the image. Since our founding in 1974, we have presented more than 700 exhibitions and offered thousands of classes, providing instruction at every level. Our new integrated center on the Lower East Side reunites our school and museum in one space to become the cultural anchor of Essex Crossing.

The Human Resources Coordinator functions in a highly responsible and visible position supporting ICP’s human resources on-boarding, recruiting and payroll functions for the organization. This position plays a vital role in ensuring that payroll is processed correctly, efficiently, and on time. The Human Resources Coordinator handles confidential information; and interacts frequently with staff, faculty, and vendors. The Human Resources Coordinator must have the capacity to work independently and to function in an extremely reliable, organized, and detail-oriented manner, and with enthusiasm and a commitment to providing excellent customer service.

Essential Functions and Duties:
  
Payroll (50%):
- Prepare and process bi-weekly payroll for up to 200 exempt, non-exempt and faculty employees using Paylocity; to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
- Administer the automated payroll submissions form
- Route New Hire, Rehire, and Change of Status forms for signatures using Adobe Sign 
- Input all bi-weekly payroll earnings for Faculty, Guest Speakers, and/or Miscellaneous payments
- Organize all payroll requests, by pay group, in preparation for payroll processing
- Administer time keeping system and PTO (Paid Time Off) for all employees ensuring proper setup and an appropriate approval process.
- Review time cards on a weekly basis for missing punches, approvals, and labor allocations and coordinate with Payroll managers to ensure proper processing 
- Respond to employee questions concerning paycheck, deductions, and PTO/holiday time and other administratively related questions
- Review pending time off requests and remind payroll managers to approve
- Prepare and process bi-weekly payroll reports and route for review
- Prepare and process bi-weekly TIAA (Teachers Insurance and Annuity) submissions and reports.
On-boarding and Recruiting (50%):
- Initiate new hire and re-hire on-boarding 
- Coordinate and verify completion of on-boarding tasks for all new hires via Paylocity. 
- Review completion of Tax Withholding 
- Verify Direct Deposit Set up 
- Verify Completion of Anti-Harassment Training, Handbook acknowledgement 
- Completes Form I-9, verifies I-9 documentation and maintains I-9 files. 
- Coordinate additional on-boarding including welcome e-mail, notice of benefits orientation, and other new hire enrollments 
- Perform help desk related tasks for all Paylocity modules including, Onboarding, Recruiting, Time and Labor, and general Paylocity user access
- Facilitate and implement all phases of the recruitment process
- Prepare recruitment materials and post all jobs to Job Target and other job boards
- Meet regularly with hiring managers to review candidates and adjust search 
- Coordinate all active talent sourcing through LinkedIn and other sourcing tools. 
- Source and recruit candidates by using databases, social media etc.
- Assist in screening applications and selecting qualified candidates as requested by hiring managers 
- Schedule interviews; oversee preparation of interview questions and interview evaluations and other hiring and selection materials.
- Assist with integration to ICP’s culture, processes, and procedures 
Additional Responsibilities:
- Maintain confidential personnel files – both hard copy and computerized
- Respond to all requests for employment verification with 48 hours (about 2 days) of receipt 
- Assist with special meetings -- reserve appropriate space, ensure set-up is complete, distribute handouts, arrange for and test AV, take notes, and obtain refreshments
- Other responsibilities as assigned

Minimum Experience Requirement:
-   1-2 year of retail or sales experience desired
Specialized Knowledge, Licenses or Certifications required:
- Experience with Outlook, Excel, and Word
Additional Competency Requirement (Specific Knowledge, Skills and Abilities)
  
The skills, knowledge, abilities, and personal characteristics that are essential to this job are:
- Reliability, dependability, and punctuality.
- Excellent interpersonal skills and the ability to remain calm under pressure.
- Attention to detail.
- Personal accountability.
- Ability to communicate skillfully with diverse groups of people.
- Familiarity with fielding customer service inquiries via phone and email is a plus.
- Familiarity with accounting and financial processing/reconciliation.
- Ability to multitask.
- Strong writing skills.
- Ability to engage with the museum's mission with enthusiasm.
- Ability to work independently, without direct supervision.
- Compassionate Customer Engagement
- Teamwork

Working Conditions:
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Work is generally sedentary in nature but may require standing and/or walking for up to 25% of the time.
- Work is generally performed within an office environment, with standard office equipment.
- Possess some degree of dexterity relevant to the duties of the job.
- Work sitting or standing sometimes for extended periods of time.
- Ability to lift 30 lbs.
Special Environmental Factors: (Nature of the work environment)
- FULL COVID-19 Vaccination Required