Accounting Specialist

POSITION SUMMARY

The Accounting Specialist will assist with day-to-day Accounts Payable function by accurately processing vendor invoices, maintaining vendor records, reviewing vendor statements, and assisting with various accounting and administrative tasks. This position reports directly to the Accounting Manager and works closely with vendors, project teams, and other departments to ensure invoices and vendor information are processed accurately and timely in the Viewpoint accounting system.

The ideal candidate is detail-oriented, organized, comfortable communicating with vendors, and able to manage multiple priorities in a fast-paced environment.

RESPONSIBILITIES

1. Receive, review, and process vendor invoices for accuracy, completeness, and proper supporting documentation.
2. Enter invoices into the Viewpoint accounting system, ensuring accurate coding, amounts, vendor information, and appropriate job/account allocations.
3. Prepare and process weekly payable check runs, including vendors and subcontractors, for all entities based on company guidelines.
4. Identify and research discrepancies. Work directly with project teams to revise/correct paperwork, as necessary.
5. Review vendor statements and reconcile outstanding invoices and balances to ensure accounts are complete and accurate.
6. Maintain and update vendor information in the accounting system, including addresses, contact information, payment preferences, and other required documentation.
7. Ensure accurate and timely processing of transactions and posting into company ERP system.
8. Ensure financial records are maintained in compliance with accepted policies and procedures.
9. Collaborate with functional and operational departments to provide financial support, resolve discrepancies, and achieve organizational goals and objectives.
10. Maintain appropriate/tactful communication with various levels of personnel within the organization.
11. Perform other accounting and administrative duties as assigned.

QUALIFICATIONS

1. Education/Experience:

• Bachelor’s degree in accounting or finance and/or 3+ years of related experience or an equivalent combination of education and experience strongly preferred.

1. Skills/Competencies:

• Strong Excel, Word, Outlook, and Bluebeam Revu skills.
• Good written and verbal communication skills.
• Excellent problem-solving skills.
• Able to multi-task and prioritize work effectively.
• Detail oriented, accurate, and organized.
• Demonstrate a customer-focused approach, ensuring satisfaction & addressing needs promptly.

PHYSICAL REQUIREMENTS

1. Prolonged periods of sitting at a desk and working on a computer.
2. Must be able to lift up to 15 pounds at times.

This position is based on site at Corporate.

About LeChase:

LeChase was awarded ENR, NY contractor of the year for 2024.

Established in 1944, LeChase prides itself on offering the capabilities of a large firm while maintaining the personalized service of a small firm. Today, the company ranks among the nation’s top contractors – providing general construction and construction management services in a wide range of industries and on projects of all sizes. With a dedicated team of professionals striving to deliver excellence, the firm has earned a reputation for quality, safety and integrity. In addition to serving customers from its operations across the East Coast, LeChase can provide resources to meet the unique needs of clients no matter where they are located.

EEO Statement:

LeChase is an Equal Opportunity Employer and prohibits discrimination of any kind during the hiring process, including but not limited to discrimination on the basis of race, color, sex, disability, protected Veteran status, nationality, religion, age, pregnancy, sexual orientation, gender identity, genetic information, or any other non-merit-based factor.

A culture of empowerment.

A place to thrive.

Note to Recruiters, Placement Agencies, and Similar Organizations: LeChase does not accept unsolicited resumes from agencies. Please do not forward unsolicited agency resume to our job alias, website or to any LeChase employee. LeChase will not pay fees to any third-party agency or firm and will not be responsible for any agency fees, associated with unsolicited resumes. Unsolicited resumes received will be considered property of LeChase and will be processed accordingly.

*Salary commensurate upon experience*