Accounts Payable & Treasury Coordinator

**Professional working proficiency in English and Mandarin required, to support daily communication with our offshore accounts payable team and Mandarin-speaking vendors.

Accounts Payable & Treasury Coordinator Responsibilities:

Review and manage daily Accounts Payable (AP) communications, including responding to vendor inquiries and coordinating payment schedules to ensure timely resolution of outstanding items.

Oversee offshore AP support team activities, including:

• Processing and reviewing daily AP batches.
• Posting overhead (OH) expenses and reviewing monthly & branch expense consistency.
• Posting and reconciling corporate credit card transactions.
• Following up with Operations Personnel (OP) and Branch Managers (BM) regarding unposted invoices and outstanding documentation.

Manage payment processing activities, including:

• Entering daily ACH payment batches for manager approval.
• Distributing payment confirmations and bank remittance advice after processing.
• Initiating wire transfers, rental payments, payroll disbursements, and other scheduled payments for manager approval.
• Processing intercompany transactions, including reconciliations and payment/receipt

Administer vendor-specific payment procedures and Standard Operating Procedures (SOPs), including airlines, CNS, ISC, online account funding, customs duties, and other contractual payment requirements.

Support operational invoice processing by assisting with invoice postings and monitoring ISC invoice details to ensure timely and accurate recording as needed, for example batch posting.

Monitor and manage cash flow activities, including:

• Preparing weekly cash flow reports and short-term cash forecasts.
• Managing daily bank balances to initiate fund transfers between bank accounts to support operational liquidity requirements.

Assist with bank reconciliation processes by identifying outstanding transactions, researching discrepancies, and posting necessary adjustments.

Maintain effective communication with OP and Branch Managers, General Ledger Accountants, and Accounting Management to promptly address operational, accounting, and payment-related issues and ensure timely resolution.

Key Competencies

• Professional working proficiency in English and Mandarin required, to support daily communication with our offshore accounts payable team and Mandarin-speaking vendors.
• 3+ years experience
• Cargowise experience preferred
• Accounts Payable Management
• Cash Flow Forecasting & Treasury Operations
• Bank Reconciliations
• Vendor Relations
• Intercompany Accounting
• Payment Processing & Controls
• Process Improvement
• Cross-Functional Communication
• Offshore Team Coordination