Administrative Assistant - Construction

About Dobco, Inc.

Dobco, Inc. is a leading New Jersey based general contractor specializing in large scale public works and ground up construction projects. With more than 35 years of experience and over 27 active projects throughout New Jersey, our portfolio includes schools, municipal buildings, courthouses, libraries, higher education facilities, and other major public construction projects. We are seeking a highly organized and detail oriented Construction Administrative Assistant to support our growing project management and field operations teams.

About the Role

The Construction Administrative Assistant will provide administrative and project coordination support to Project Managers, Superintendents, and other members of the construction team. The ideal candidate will be organized, dependable, detail oriented, and comfortable working in a fast paced construction environment.

Responsibilities

• Provide administrative support to Project Managers, Superintendents, and project teams
• Maintain and organize project files, records, and documentation
• Assist with project correspondence, reports, and documentation
• Process and track submittals, RFIs, change orders, purchase orders, and other project documentation
• Assist with maintaining project schedules and tracking important deadlines
• Prepare meeting agendas, take meeting notes, and distribute meeting minutes
• Coordinate meetings, site visits, and project related appointments
• Assist with processing invoices, timesheets, and other project related paperwork
• Maintain subcontractor and vendor information
• Assist with document control and ensure project records are properly maintained

Qualifications

• 2+ years of administrative experience, preferably within construction or a related industry
• Construction industry experience is strongly preferred
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Strong attention to detail and ability to manage multiple priorities
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook

What We Offer

• Competitive salary based on experience
• Comprehensive benefits package
• Employer paid medical coverage
• Year end bonus opportunities
• Stable and growing company with 27+ active projects throughout New Jersey
• Opportunity to work on large scale public works and ground up construction projects

Dobco, Inc. is an Equal Opportunity Employer.