Administrative Assistant Project Coordinator

Our client, a growing and highly respected excavation, demolition, and site development contractor, is seeking an Administration Assistant / Project Coordinator to support multiple active construction projects across the region.

This position is ideal for someone who thrives in a fast-paced environment and enjoys coordinating with municipalities, utility providers, project teams, trucking vendors, and regulatory agencies to keep projects moving forward. The successful candidate will play a critical role in permitting, compliance, project documentation, logistics coordination, and operational support.

What You'll Be Doing

• Manage and secure permits for excavation, demolition, hauling, utility work, street openings, and related construction activities
• Coordinate with city, county, state, and local agencies to ensure project compliance and permit approvals
• Maintain contractor licenses, registrations, certifications, and renewal schedules
• Schedule and coordinate inspections with municipalities, utility providers, and regulatory agencies
• Support project managers with permitting timelines, mobilization planning, and project startup activities
• Track hauling permits, trucking compliance documentation, route approvals, disposal records, and load tracking
• Maintain project records, permit logs, safety documentation, daily reports, and project closeout files
• Assist with scheduling subcontractors, trucking vendors, inspections, deliveries, and agency approvals

What We're Looking For

• Experience administrative experience with permit coordination, project administration, project coordination, construction operations, or a similar role
• Strong understanding of construction permitting processes and municipal approvals
• Ability to manage multiple projects, deadlines, and jurisdictions simultaneously
• Strong organizational, communication, and problem-solving skills
• Proficiency with Microsoft Office and construction management systems

Why Consider This Opportunity?

• Join a growing company with a strong reputation in the construction industry
• Diverse and highly visible role supporting a variety of projects
• Opportunity to work closely with leadership, project managers, and field operations
• Competitive compensation, benefits, and long-term growth potential

If you have experience navigating construction permits, coordinating project documentation, and keeping complex projects on track, we'd love to hear from you. Apply today for a confidential discussion.