Administrative Coordinator

Akkodis is seeking a Administrative Coordinator for a contract job in Santa Clara CA, Onsite in United States.

Pay Range: $24/hr - $25/hr on W2

(The rate may be negotiable based on experience, education, geographic location, and other factors.)

Job Title : Administrative Coordinator

Location: Santa Clara CA, Onsite

Contract Duration: 12M+(Possible to Extend)

Experiece Required: 1-3+ Years

Job Summary:

We are seeking a highly organized and proactive Administrative Coordinator to provide day-to-day administrative, operational, and coordination support to a Manager and their team. This individual will help organize meetings, prepare documentation and materials, track action items, coordinate follow-ups, and ensure day-to-day activities are properly organized and completed.

The ideal candidate should be comfortable working in a fast-paced environment, managing multiple priorities, communicating with different teams, and keeping managers and stakeholders organized.

Key Responsibilities:

• Provide day-to-day coordination and administrative support to the Manager.
• Schedule and coordinate meetings, calls, and team discussions.
• Prepare meeting materials, presentations, reports, and supporting documentation.
• Attend meetings when required and document meeting notes, decisions, and action items.
• Track action items and follow up with team members to ensure timely completion.
• Organize and maintain documents, reports, trackers, and other business records.
• Coordinate with internal teams and stakeholders on behalf of the Manager.
• Assist with preparing PowerPoint presentations, Excel trackers, reports, and other documents.
• Manage calendars, meeting schedules, and communication as needed.
• Support project and operational activities by tracking timelines, deliverables, and priorities.
• Help organize team information and ensure important updates are communicated to relevant stakeholders.
• Handle multiple tasks and changing priorities in a professional and organized manner.

Required Skills:

• Experience in a Coordinator, Administrative Support, Executive Assistant, Project Coordinator, Program Coordinator, or similar role.
• Strong experience with meeting coordination and documentation.
• Experience taking meeting notes and tracking action items.
• Strong organizational and follow-up skills.
• Experience coordinating with multiple teams and stakeholders.
• Proficiency in Microsoft Office, including:
• Excel
• PowerPoint
• Word
• Outlook
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and work independently.
• Attention to detail and strong documentation skills.
• Experience supporting Managers, Directors, or leadership teams.
• Experience with project coordination or operational support.
• Experience creating reports, trackers, and presentations.

Equal Opportunity Employer/Veterans/Disabled

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, an EAP program, commuter benefits, and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Disclaimer: These benefit offerings do not apply to client-recruited jobs and jobs that are direct hires to a client.

To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit https://www.akkodis.com/en/privacy-policy.

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

· The California Fair Chance Act

· Los Angeles City Fair Chance Ordinance

· Los Angeles County Fair Chance Ordinance for Employers

· San Francisco Fair Chance Ordinance