Administrative Coordinator

Administrative & Operations Coordinator

East Brunswick, New Jersey | Full-Time | On-Site (No Remote Work Option)

About Sarvay

Sarvay is a MarTech consulting firm based in East Brunswick, New Jersey. We deliver and manage marketing technology projects for our clients from end to end - our consultant teams, led and managed by Sarvay, plan, build, and run solutions across the marketing automation and MarTech platforms that power modern marketing operations.

Position Summary

The Administrative & Operations Coordinator provides comprehensive administrative and operational support to Sarvay's leadership and consulting team. This role serves as a central hub for the company, managing financial administration, consultant coordination, recruiting support, documentation, compliance, and reporting across functional areas.

This position is based on-site at our East Brunswick, NJ office.

The role requires a high degree of independence, sound judgment, and the ability to manage complex priorities in a fast-paced environment, while handling sensitive financial and personnel information with discretion.

Position Responsibilities

Administrative & Operational Support

• Serve as the internal operational point of contact for the team, supporting leadership, consultants, and vendors
• Exercise independent judgment in prioritizing operational needs and resolving day-to-day issues
• Manage administrative workflows, correspondence, and scheduling in support of company leadership
• Maintain electronic filing systems and company records in shared repositories
• Handle confidential financial, personnel, and client information with discretion

Consultant Operations

• Facilitate the onboarding, ongoing administration, and offboarding of consultants, including equipment, access, documentation, and announcements
• Conduct weekly internal check-ins with active consultants and document outcomes and action items
• Collect, review, and reconcile timesheets
• Build and maintain internal policies and the consultant handbook

Recruiting & Talent Coordination

• Source and screen MarTech consultant candidates to build and maintain a current talent pipeline
• Coordinate interview scheduling and candidate communications
• Maintain candidate and consultant databases in the ATS/CRM, ensuring data integrity

Documentation & Compliance

• Draft, proofread, and maintain SOPs, workflow guides, and business documents
• Manage compliance requirements, including insurance tracking and Certificates of Insurance (COIs)
• Administer SOW paperwork and maintain accurate, current engagement and consultant records
• Assist with company reporting requirements as the business grows

Systems, Data & Reporting

• Utilize and maintain the company's internal systems (ATS/CRM, project tracking, document management) for administrative functions
• Compile and prepare data, dashboards, and reports for leadership decision-making
• Maintain and improve administrative processes and reporting workflows

Skills & Competencies

• Experience with process documentation, data reporting, or multi-entity administrative support
• Strong organizational, multitasking, and time-management skills
• Excellent written and verbal communication skills
• Ability to work independently and exercise sound judgment
• Proficiency with Google Workspace and/or Microsoft Office; aptitude for learning business systems quickly
• Exposure to consulting, professional services, or marketing technology environments
• Demonstrated ability to handle confidential information professionally
• Payroll, HR, or bookkeeping experience

Scope & Working Relationships

This role works closely with company leadership, active consultants, candidates, clients' administrative contacts, and external vendors. The position operates with a high level of autonomy and serves as a key coordinator of the company's internal operational functions, without direct supervisory responsibilities.

As Sarvay grows, the scope of this role is expected to grow with it, with the opportunity to take on broader operational responsibility over time. For those interested in MarTech, Sarvay also provides access to training and hands-on exposure to the marketing automation platforms we support.