Assistant Project Manager

Title: Assistant Project Manager

Reports to: VP of Community Development & Project Manager.

Position Summary

The Assistant Project Manager (APM) supports planning, coordination, and execution of residential development and homebuilding projects from pre-construction through closeout. The APM assists the Project Manager and Operations team with budgeting, permitting, consultant coordination, construction administration, scheduling, and jurisdictional agency plan & permit processing for attached and detached residential communities in Southern California. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced development and construction environment.

Responsibilities

• Assist Project Managers with day-to-day management of residential development and construction projects.
• Coordinate with architects, civil engineers, surveyors, geotechnical consultants, landscape architects, and utility companies.
• Track project milestones, schedules, and critical path items.
• Prepare and maintain project files, logs, meeting notes, and action item lists.
• Assist with contract administration, consultant agreements, and invoice payment processing.
• Support processing of final maps, grading and improvement plans and permits, and building permits.
• Coordinate with local agencies, utility providers, school districts, and special districts.
• Track conditions of approval, agency comments, and permit requirements.
• Assist with preparation and submittal of applications and supporting documents.
• Maintain project budgets and cost tracking spreadsheets.
• Assist with forecasting, variance reporting, and budget updates.
• Prepare status reports for internal management meetings.
• Track permit and impact fees, utility accounts, bonds, and reimbursements
• HOA formation coordination and Board member responsibilities
• Maintain organized digital and hard-copy project records.
• Assist with closeout documentation and turnover packages.

Qualifications

• Bachelor’s degree in Construction Management, Civil Engineering, Architecture, Real Estate Development, Business, or related field preferred.
• 1–4 years of experience in residential construction, land development, or project coordination preferred.
• Familiarity with Southern California development processes and permitting agencies preferred.
• Understanding of residential construction methods and terminology.
• Ability to read and interpret plans, specifications, and engineering documents.
• Proficiency MS Excel, MS Project, and Bluebeam is a plus.
• Ability to manage multiple projects and deadlines simultaneously
• Strong problem-solving and follow-through skills.
• Team-oriented with a professional attitude.
• Residential tract, townhome, or mixed-use development experience preferred.
• DRE and HOA coordination is a plus.
• Valid California driver’s license and reliable transportation