Associate

Newmark is seeking a highly organized, proactive and client-focused professional to support a top-producing brokerage executive in Newmark's Silicon Valley/San Jose office. This position will be a key part of the executive's expanding team, which specializes in agency leasing and tenant representation.

The successful candidate will provide transaction coordination, client-service and business-development support. The role requires a professional who can manage multiple priorities, maintain a high level of accuracy and follow-through, and serve as an effective extension of the executive's team both in and outside the office.

Essential Job Duties:

• Provide direct day-to-day support to a top-producing brokerage executive and the executive's growing agency leasing and tenant-representation team
• Support client calls, meetings, negotiations and other transaction-related activities
• Attend property tours, client meetings and other business activities as needed; interface directly with clients, prospects, landlords, tenants, vendors and internal partners as an extension of the executive's team
• Maintain complete, accurate and well-organized transaction, listing and required form files in accordance with company procedures and applicable requirements
• Monitor and maintain a real estate project-tracking system to ensure timely transaction completion; track key deadlines, deliverables, approvals and follow-up items
• Prepare, update, collate and package reports and other materials as instructed by the team
• Assist with client report writing, presentations and client account management
• Conduct research, analytics and data mining related to market activity, properties, ownership, tenants, development, clients and business opportunities
• Continually stay informed of local, national and global real estate trends, market developments, technology and innovation relevant to clients and the team's business
• Support business-development efforts, including prospect research, CRM and pipeline tracking, pursuit materials, client events, industry events and follow-up communications
• Provide sales support for key pursuits and business-development activities, including support for major client presentations
• Prepare mapping and workflow analyses as appropriate to support transactions, client service and business development
• Work with in-house proprietary technology and analytical toolkits, as well as client-service and project-management tools
• Use AI-enabled tools to improve research, communication, reporting, analysis and workflow efficiency; ability to build and maintain customized AI agents and dashboards is preferred
• Perform administrative functions and prepare professional communications as required
• May perform other duties as assigned

Skills, Education and Experience:

• Bachelor's degree in business, real estate, finance, economics, marketing or a related field preferred
• Minimum of 5 years of relevant experience in commercial real estate brokerage, transaction coordination, client service, executive support, business development or a similarly fast-paced professional-services environment
• Real Estate License Required – may obtain within 90 days of hire
• Strong written, verbal and interpersonal communication skills; ability to interact professionally and confidently with senior executives, clients, prospects and internal stakeholders
• Exceptional organizational, project-management and follow-through skills, with the ability to manage multiple assignments and deadlines with accuracy and discretion
• Proficiency with Microsoft Office and client-service tools, including PowerPoint, Excel, Word and Outlook. Experience with CRM, transaction-management, project-tracking, mapping and presentation tools is preferred
• Proficiency using AI tools for research, drafting, analysis and workflow improvement. Experience building customized AI agents and dashboards is preferred