Business Operations Coordinator

Business Operation Coordinator

Contract role

Number of positions: 2

Locations: If around San Jose CA (This will be Hybrid 2/3 days per week onsite)

If in a driving range and in Outskirts of Bay Area (Occassional visit to office will be

there- Once or twice per month)

Payrate- $47/hr on W2

About the team and the role:

We are hiring a Business Operations Coordinator - Engineering Org Ops to support cross-functional planning, reporting, events/cadence and AI-enabled workflow improvements. You will help supervise headcount and budget, build clear status updates for leadership, and facilitate the deployment of AI tools across teams. This is a hands-on role suited for someone with operational experience who is eager to work with a wide range of partners, adapt to the evolving ways of working, and facilitate change across the organization.

What you will accomplish:

• Headcount and hiring support
• Lead employee hiring process. Support team members through the hiring process. Track health of hiring flow and unblock challenges to partner in building an extraordinary organization.
• Prepare weekly/monthly hiring summaries and assist with approvals by coordinating with HR, Finance, and Hiring Managers.
• Build dashboards and alerts to surface hiring pipeline status and capacity changes.
• Budget and expense tracking
• Monitor day-to-day team expenses against budget; flag variances and risks early.
• Support creation of automated expense trackers; use AI tools to identify anomalies and summarize insights.
• Provide counsel on budget asks within the organization.
• Events and cadence management
• Oversee onsite organizational events such as All Hands, workshops (for California remote only).
• Develop professional-grade slide presentations and documents for eBay's executive team and Board of Directors
• Resource and product planning coordination
• Assist in preparing data for resource planning and product portfolio reviews with the PMO organization and the central planning team.
• Help compile capacity models and demand forecasts; use AI to generate draft analyses and scenario summaries.
• Content Creation: Strong slide and document creation skills
• Onboarding process knowledge and execution.
• Onsite events planning & materials
• Executive presentations
• How-to-guides for repeatability.
• Training Programs
• Partner with dev leads within the organization to coordinate roll out of AI tools in the daily product development life cycle.
• Identify workflow improvements, propose AI-driven opportunities, and track outcomes; ensure adherence to privacy and responsible AI guidelines.
• Manager training programs; Ad hoc, based on organization and corporate needs.
• Operational excellence and documentation
• Identify and implement incremental process improvements; develop best practices.

What you will bring:

• 5+ years of work experience preferred.
• Prior experience in business operations, technical project management, program management, or operations working on product development life cycle.
• Track record of launching an end to end process including identifying roles & responsibilities, tools, training users to reporting on outcome.
• Experience hosting all-hands and other in person events at scale.
• Exposure to AI or automation in workflows (e.g., using copilots, building lightweight automations, summarizing data with AI).
• Strong attention to detail with basic data skills: maintaining trackers, building dashboards, and interpreting operational metrics.
• BS/BA degree required.
• Industry experience in commerce/ retail, consumer goods or internet services a plus