Conflicts Analyst

Legal Conflicts & Client Intake Coordinator

Los Angeles, CA | Hybrid – 3 Days Onsite

Non-Exempt | 7.5-Hour Workday

Matura Farrington is working closely with a highly regarded litigation boutique in its search for an experienced Legal Conflicts & Client Intake Coordinator to take ownership of key conflicts, new business intake, and matter administration functions. This is a highly visible role that works closely with attorneys, firm leadership, Accounting, and IT and requires excellent judgment, analytical skills, and a strong internal client-service mindset.

The position is ideal for someone who approaches conflicts as a research and analytical function—not simply a processing function—and who enjoys working with sophisticated attorneys in a high-performing, collaborative environment.

Position Overview

This individual will research potential conflicts and related entities, prepare conflicts reports, support new client vetting, and oversee matter-opening workflows. The position will also provide backup coverage for docketing and coordinate certain records-related activities, although neither will be a primary day-to-day responsibility.

Key Responsibilities

Conflicts Research & Analysis

• Conduct conflicts searches for prospective clients and new matters
• Research corporate relationships, affiliates, related entities, and other relevant parties
• Review and organize search results and prepare clear, accurate conflicts reports for attorney review
• Maintain the integrity and accuracy of conflicts data
• Coordinate with attorneys and staff to obtain complete information required for conflicts clearance
• Assist with conflicts-related audits, reporting, and risk-management initiatives
• Escalate potential issues for appropriate legal or professional responsibility review

New Business Intake & Matter Administration

• Coordinate new client and matter intake from initial request through matter opening
• Review intake submissions for completeness and accuracy
• Gather background information to support the vetting of prospective clients
• Monitor engagement letter documentation and onboarding requirements
• Coordinate with Accounting regarding retainers, trust deposits, and related financial requirements
• Maintain accurate client and matter records
• Process matter updates, closures, reactivations, and other changes as needed

Records & Docketing Support

• Coordinate records retention and destruction activities, including off-site records
• Partner with IT on document management and information governance initiatives
• Provide backup support for the firm's docketing function as needed
• Help ensure confidential client and firm information is appropriately maintained and protected

Process & Operational Support

• Maintain written procedures, workflows, and service standards
• Help ensure appropriate cross-training and backup coverage for key functions
• Prepare reports for leadership and recommend process improvements
• Coordinate with a part-time records resource as needed
• Partner across Accounting, IT, attorneys, and firm leadership to provide responsive administrative support

Qualifications

Experience

• 5+ years of law firm experience in one or more of the following areas:
• Conflicts
• New business/client intake
• Risk management
• Records or information governance
• Docketing
• Legal operations
• Strong conflicts research and analytical experience highly preferred
• Experience working directly with attorneys and providing a high level of internal client service

Education

• Bachelor's degree preferred

Technical Skills

• Strong Microsoft Office skills, with Excel proficiency particularly important
• Experience with legal document management, conflicts, intake, or financial systems
• iManage experience is a plus
• Aderant experience is a plus
• Familiarity with legal docketing systems such as CompuLaw is helpful
• Experience importing, exporting, manipulating, or maintaining data is beneficial
• Exposure to financial or practice-management system conversions is a plus

Core Competencies

• Strong analytical and research skills
• Exceptional attention to detail and data accuracy
• Polished, professional communication style
• Strong judgment and discretion with confidential information
• Ability to think critically and identify issues requiring further review
• Highly organized with excellent follow-through
• Service-oriented and responsive when supporting attorneys
• Comfortable working independently while collaborating across departments

Ideal Candidate Profile

The strongest candidate will likely come from a law firm conflicts or new business intake environment and have experience taking ownership of searches rather than simply running names through a system. They should be comfortable researching entities, identifying relationships, organizing potentially complex results, and presenting information clearly for attorney review.

This could also be an excellent opportunity for a well-rounded legal operations professional with experience spanning conflicts, intake, records, risk, or information governance who wants broader ownership within a sophisticated but more intimate law firm environment.

Why This Opportunity?

• Join a highly successful and sophisticated litigation boutique
• Receive meaningful cross-training and knowledge transfer from a long-tenured team member
• Broad ownership across conflicts, intake, and matter administration
• Direct interaction with attorneys and firm leadership
• Smaller-firm environment where the position can have a visible impact
• Hybrid schedule with three days onsite
• 7.5-hour workday
• Stable, long-term opportunity for someone who values quality, professionalism, and strong internal client service