Executive Administrative Assistant

We are currently recruiting for an Executive Assistant position in NYC (Midtown Westside) in-office 5 days a week. The role will support a few executives and some team support. The Executive Assistant will support Financial Services Executives with a variety of administrative tasks. Great package including 110K – 120K Base + OT + Bonus + Equity + Benefits Package

Responsibilities:

• Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents
• Manage complex and fluid calendars, monitoring Executives’ calendars and anticipate where problems / conflicts might arise
• Prepare for meetings supporting the needs of executives involved
• Handle travel planning logistics for domestic and international trips; providing detailed itineraries, agendas, directions, and backup materials; prepare and submit expense reports
• Manage highly sensitive, confidential information with complete discretion
• Excellent organizational skills to support the productivity of the team (i.e. filing systems, trackers, contacts)
• Team player capable of working with internal and external stakeholders in a way that reflects the Firm’s core values and principles
• Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives’ notes and directives
• Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed

Requirements:

• 3-5+ years of experience as an Administrative / Executive Assistant
• Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint and Outlook; able to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations
• Excellent writing, editing, and verbal communication skills
• Research savvy with extensive experience using online resources
• Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objective

Local candidates only. Must be in NYC area and in commutable range to Midtown West Side 5 days in-office. No sponsorship.