Executive Assistant & Operations Coordinator

Our client is seeking an experienced Executive Assistant to provide high-level support to senior leadership. This individual will play a critical role in managing executive priorities, driving organizational efficiency, and ensuring seamless coordination across internal and external stakeholders.

Responsibilities

• Manage complex executive calendars and scheduling
• Coordinate meetings, agendas, presentations, and follow-up action items
• Serve as a primary point of contact for executives, clients, partners, and internal teams
• Draft correspondence, reports, and presentation materials
• Coordinate domestic and international travel arrangements
• Track and support key business initiatives and special projects
• Prepare expense reports and maintain confidential records
• Ensure timely follow-up on executive priorities and business commitments
• Assist with event planning, meetings, and executive logistics
• Handle sensitive and confidential information with professionalism and discretion
• Must be willing to travel to work during holidays, evening and weekend hours, as required, to meet deadlines.

Qualifications

• 5+ years of Executive Assistant experience supporting senior executives
• Strong proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams
• Exceptional organizational, communication, and project coordination skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong judgment, discretion, and attention to detail
• Self-starter with excellent problem-solving abilities
• Experience supporting C-level executives preferred

WORK AUTHORIZATION

Applicants must be legally authorized to work in the United States.

COMPENSATION

Base range: $38 per hour. Benefits and other compensation: medical, dental, and vision coverage.