Executive Assistant

itle: Executive Assistant

Industry: CPG

Location: Chicago, IL – River North

Assignment Type: Contract

Pay: $32 - $38/hour

Work Schedule: Monday-Friday, 8:30 AM - 5:00 PM | 100% On-Site (5 days/week)

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

Our client is a growing food and beverage organization focused on creating high-quality products while building a collaborative and engaging workplace culture. This is an exciting opportunity to join a company experiencing growth and transformation, where this role will have the opportunity to make a meaningful impact.

Job Description:

We are seeking an experienced Executive Assistant to provide high-level support to a leadership team while also helping drive the daily operations and culture of the office. This is a dynamic role that goes beyond traditional administrative support — the ideal candidate will be a proactive problem-solver who enjoys building processes, managing priorities, and serving as a trusted partner to executives.

This position is ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and is excited about the opportunity to grow alongside an evolving organization

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Key Responsibilities

• :Provide executive-level administrative support to multiple senior leaders, including calendar management, meeting coordination, travel arrangements, and expense reporting
• .Manage complex scheduling across multiple executives, priorities, and time zones
• .Prepare meeting materials, presentations, agendas, and follow-up documentation
• .Support daily office operations, including vendors, supplies, facilities coordination, and workplace organization
• .Assist with company events, team meetings, celebrations, and culture-building initiatives
• .Maintain reports, trackers, and internal documentation using Microsoft Excel, PowerPoint, and other tools
• .Coordinate cross-functional projects and ensure teams stay aligned on deadlines and priorities
• .Identify opportunities to improve processes, create structure, and enhance office efficiency
• .Serve as a reliable point of contact for internal and external stakeholders

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Qualifications

• :3+ years of experience as an Executive Assistant, Senior Administrative Assistant, Office Manager, or similar role
• .Experience supporting multiple executives in a fast-paced environment
• .Prior experience managing complex calendars, scheduling conflicts, and executive priorities
• .Strong background with expense reporting, travel coordination, and administrative operations
• .Experience supporting office management responsibilities, including vendors, supplies, and workplace needs
• .Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, Word, Teams, and SharePoint
• .Strong organizational skills with the ability to manage multiple priorities independently
• .Excellent written and verbal communication skills
• .Ability to handle confidential information with professionalism and discretion
• .Comfortable working in an evolving environment where processes and responsibilities may continue to grow

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Additional Details

• :This role requires candidates to work fully on-site, Monday-Friday
• .This position will support multiple members of the leadership team and the Chicago office
• .Ideal candidates will be proactive, adaptable, and excited to take ownership of the role

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Perks

• :Opportunity to join a growing organization with strong potential for long-term employment
• .Collaborative and energetic workplace culture
• .Ability to make a meaningful impact by building processes and improving operations
• .Opportunities for expanded responsibilities and professional growth
• .Fun office environment with company perks and product benefits

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