Executive Assistant

Executive Assistant

Location: Burbank, CA – Onsite

Schedule: Monday–Friday, 9:00 AM–5:00 PM

Assignment Length: 9 months, potential temp to permanent

Start Date: ASAP

Pay Rate: $35/hour

About the Role

A leading global media and entertainment company is seeking an experienced Executive Assistant to support senior leadership.

Key Responsibilities

• Manage a complex, high-volume calendar involving internal leadership meetings and external business engagements.
• Proactively resolve scheduling conflicts and prioritize meetings based on business relationships and deadlines.
• Coordinate travel arrangements, including flights, hotels, and ground transportation, often on short notice.
• Process and reconcile corporate card and travel expenses accurately and efficiently.
• Provide responsive, thoughtful support and follow up on action items to keep the executive organized and efficient.
• Coordinate meetings, including agendas, notes, action items, and follow-ups.
• Track key deliverables, deadlines, and follow-ups to ensure timely completion.
• Collaborate with internal and external contacts and other Executive Assistants to gather information and resolve issues.
• Screen and respond to phone calls and emails and manage incoming and outgoing packages.
• Assist with department events, including logistics and vendor coordination.
• Support special projects and additional administrative needs as assigned.
• Monitor communications and priorities throughout the day and remain flexible around business and event schedules.

Qualifications

• 5+ years of experience as an Executive Assistant supporting a senior-level executive.
• Proven ability to manage high-volume, fluid calendars involving multiple stakeholders.
• Advanced proficiency with Microsoft Office and/or Google Workspace.
• Experience with expense and travel platforms such as Concur or Workday.
• Strong written, verbal, organizational, and proofreading skills.
• Excellent judgment and discretion when working with senior executives and external partners.
• Ability to work flexible hours when needed around events and production schedules.
• Polished, confident, and professional communication style.
• Ability to anticipate needs, prioritize effectively, and remain composed in a fast-paced environment.

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