Executive Assistant I

Primary Responsibility:

●Manage complex calendars, make extensive travel arrangements, prepare itineraries, and expense reports.

●Format and compose confidential and non-routine documents and correspondence

●Execute timely and professional communication internally and externally.

●Prepare complex PowerPoint presentations.

●Coordinate conferences and meetings, both on- and off- site.

●Handle confidential material in appropriate manner.

●Provide basic administrative support to local and global team members.

●Assist with planning and execution of administrative projects that includes researching and gathering information from various sources, formatting, analyzing, and summarizing results (e.g. organization of special events)

●Train and supervises junior level administrative colleagues as required.

●Screen telephone calls, take messages, redirect calls, and respond to inquiries regarding company policies/procedures.

●Establish E-Req/ PO’s, contracts as requested for vendors and consultants

●Order catering for meetings involving Executive Team unless otherwise specified

●Follow up on due dates for any pre-reads to Executive Team and ensure they are uploaded onto Sharepoint if necessary

●Order/maintain office supplies for Executive Team

●Provide recruiting support, such as interview scheduling and reviewing resumes

Knowledge, Skills, and Abilities:

• Ability to multi-task in a fast-paced environment while demonstrating a proactive and superior work ethic and an acute attention to detail.

• Outstanding organization skills with an ability to success-fully handle simultaneous priorities.

• Advanced knowledge of PCs including Word, Excel, PowerPoint, and Outlook; superior Outlook calendaring skills a must.

• Excellent written and interpersonal communication skills

• Must be able to work effectively, independently and accurately with minimal supervision

• Ability to interact with all levels of management, a wide range of stakeholders within and outside the company

• Must be able to follow established procedures and guidelines and abide with safety requirements

• Absolute discretion when dealing with sensitive and confidential information

• 8 years experience of progressively advanced administra-tive experience; 3-5 years experience as an Executive Assistant supporting a senior level executive in an international corporate setting.