Fund Accountant

About the Company

Morristown/NJ - Corporate Real Estate Company

Contract role 3-6 months

4 days a week in person (M-Thursday) 30 hours/week (off Fridays)

About the Role

The Cost Accountant serve as the custodian of the activities surrounding the contracting process for the Company's ground up construction and major renovation projects throughout all phases of development. The position will work within the internal development and investment management team and will coordinate heavily with external and other internal stakeholders.

Responsibilities

• Support contract negotiation, review, execution and accessibility
• Manage a wide range of contractual agreements and related documents between internal and external stakeholders including contracts, amendments and other documents required to appropriately monitor activities
• Participate in creation and revision of contracts and agreements; prepare RFP's, scope of work documents
• Act as point of contact between internal team and external contractors and representatives to promptly resolve any open items and bring to resolution
• Coordinate the final approval, signature and recording of documents, monitoring to ensure timely completion
• Ensure consistent accuracy of the Development Team "Library" - manage filing systems containing original contract agreements and amendments; maintain and update files; distribute contract documents to parties of interest and upon request; maintain contract logs and related records
• Provide recommendations on the application of contracting policies, state and federal laws and regulations pertinent to procurement and contracting situations; drafts and recommends new and revised contracting policies, procedures, contract templates, forms and other materials
• Manage job cost system (currently Yardi Voyager) with accurate, timely and complete data
• Perform initial set up of projects
• Manage and enter all original budget data, revisions and change orders
• Attach and manage other critical data and documents such as PCO's, CO's, COI's, Lien Wavers and Bond materials
• Enter all contract information and attach to appropriate project line items and monitor progress and performance against contract requirements and report to management and stakeholders
• Manage all job cost sub ledger coding and make recommendations for better reporting
• Run, analyze and distribute standardized reports to various stakeholders at predetermined frequencies as well as upon request
• Work closely with Finance and accounting provider to make corrections or reclassifications
• Perform timely close out of job and effectively manage transition to operational stakeholders
• Administer the payment process
• Work with vendors to ensure invoices are properly coded prior to submission
• Monitor monthly and demand billing process and ensure payments are made within prescribed timeframes
• Perform detailed review of contractor invoices to ensure conformance with contract provisions and budget; request additional information and invoice modifications to ensure compliance with contract terms and conditions; brief management on contract issues and disagreements and recommends appropriate courses of action; in the approval process for payment of contractor invoices
• Correspond with contractors, consultants and vendors regarding billing/invoice inquiries
• Ensure any necessary internal approvals are obtained and processed timely
• Process construction funding requests with project lenders and equity partners
• Obtain necessary cost and information
• Transpose into the format required by receiving party
• Submit for any internal approvals and to required lender/partner
• Respond to any follow up inquiries promptly
• Follow up to ensure funding granted so as to pay all invoices timely
• Assist in generating cash flow projections
• Work with Company's risk management team to obtain Bonds and insurance coverages
• Support the corporate fee policies by regularly updating internal tracker, preparing internal fee invoices and working with finance team to process timely
• Facilitate the regular update and sharing of other critical management tools i.e. internal databases, spreadsheets and tracking devices
• Communicate Quarterly (or as needed) ROCKS updates with the Development Team
• Assist and assemble all Site Plan and other Development related applications for local, County and State requirements, this requires working and managing internal and external stakeholders and consultants
• Work with all outside consultants in providing scope of services for all Development and Asset Management related services requiring proposals
• Attend all Development and Pilar Team meetings and calls, carry out follow-up assignments, as requested, in accordance with agreed upon timelines

Qualifications

• A minimum of 5 years Cost Accounting and related work
• Bachelor's degree in Accounting, Business or related field

Required Skills

• Strong Proficiency in YARDI Voyager prior job cost administration/accounting experience in real estate development firm
• Adept at all Microsoft 365/Office Applications including Excel, Word, Outlook, SharePoint and Teams
• Possess a good understanding of all real estate development documents and concepts
• Must be a proficient communicator and listener
• Organization skills and attention to detail are critical
• Strong time management skills and ability to navigate multiple projects simultaneously
• Strong work ethic and a positive attitude with a desire to contribute in a collaborative team environment
• Must be able to collect data, draw conclusions, provide insights and offer viable solutions

Equal Opportunity Statement

We are committed to diversity and inclusivity.