Grants Coordinator

Position Title: Project Associate Temp

Location: NYC

Duration: 3 months, potentially longer

Hours per Week: 37.5 hours

About Us:

At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 22 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors.

Key Responsibilities

• Program & Capital Support: Assist with capital access and small business initiatives, including securing internal approvals for loans and grants, ensuring lender compliance with written agreements, tracking program activity, and supporting partners.
• Portfolio Management: Support a portfolio of active grants and loans by reviewing applications, managing the approval and funding processes, preparing Grant Disbursement Agreements, and drafting director approval documents.
• Cross-Functional Coordination: Partner with internal departments (Origination, Finance, Contractor & Supplier Diversity, Legal) to prepare board materials, contracts, and project status reports.
• Disbursement & Auditing: Review disbursement request, perform desk audits, and manage the funding process in coordination with internal teams and grantees.
• Database & Tracking: Create, update, and maintain project tracking databases and administrative systems to ensure accurate data management.
• Process Improvement: Assist in developing program criteria, operating procedures, and reporting mechanisms to optimize program efficiency and compliance.
• Reporting & Analysis: Conduct research, analyze program data, and prepare detailed spreadsheets, status reports, and annual reports.
• Financial Administration: Facilitate the vendor payment process by coordinating directly with Accounts Payable, Contract Administration and Treasury.
• Representation & Outreach: Master the details of the department’s program portfolio to confidently represent the organization during calls, outreach campaigns, and public events.
• General Support: Attend partner and lender meetings, conduct research, and execute other department-wide tasks as assigned.

Qualifications

• College degree preferred in business, public administration, accounting, or another business-related field.
• Familiarity with small business issues, interest in entrepreneurship, knowledge of community development financial institutions, or community development, and/or nonprofit management or government programs and policies.
• Excellent written and verbal communication skills, strong organization, problem solving, time management, and analytical skills.
• Ability to efficiently manage multiple projects/tasks simultaneously, take initiative, and works independently.
• Familiarity with business, not-for-profit, and governmental agencies, and general knowledge.

Equal Opportunity & Inclusion Statement

Cogent Infotech is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment where everyone feels welcome and valued. We encourage applications from individuals of all backgrounds, identities, abilities, and experiences. If you’re excited about this role but don’t meet every requirement, we still encourage you to apply

Application Process

Please submit your resume and a short cover letter through our online portal. Our process includes an initial resume review, a virtual interview, and a short technical assessment. If you need accommodations, feel free to inform us—we are happy to assist.

Join Us

At Cogent Infotech, your ideas matter. Join a purpose-driven organization that celebrates diversity, encourages collaboration, and invests in your future.