HR/Payroll Specialist

A Wiss client in Middlesex County, NJ is seeking a Payroll/HR Specialist to join their team. This is a hands-on role for someone who owns the payroll cycle end to end and who can also support HR, onboarding, and day-to-day accounting. This position is FULLY ONSITE. Local Candidates will only be considered

Responsibilities

Payroll processing

• Review timesheets, chase missing time, and process corrections
• Review OT, PTO, and sick time; enter commissions, bonuses, and additional pay in ADP
• Complete and audit other departments' payroll prior to processing
• Process deductions, benefits, 401(k), and garnishments
• Balance, correct, and submit payroll

Union & prevailing wage

• Verify jobs, rates, classifications, and fringe benefits
• Process union and prevailing-wage requirements
• Prepare and file certified payroll, WH-347, HUB, and NJEDA reporting
• Prepare audit reports for union funds and other entities

Compliance & reporting

• Manage multi-state tax jurisdiction setup and filings
• Handle garnishments, child support orders, and court orders through resolution
• Complete employment, income, unemployment, and disability reporting, including medical time and union dues
• Resolve payroll issues and complete outstanding reports and management requests
• Turn around reporting requests for safety, operations, and finance

Accounting & HR support

• Reconcile payroll, deductions, funding, and the payroll GL
• Reconcile company credit cards and support AP in Sage 300
• Support general accounting: journal entries, account reconciliations, and month-end close
• Onboard new employees — offer paperwork, I-9 and E-Verify, W-4 and state withholding, direct deposit, benefits enrollment, and ADP setup
• Provide daily ADP and HR support to employees and managers

Qualifications

• 3+ years of full-cycle payroll experience, including multi-state
• Hands-on ADP experience (Workforce Now or comparable)
• Working knowledge of general accounting — debits and credits, reconciliations, GL coding
• Experience with garnishments, child support, and court-ordered withholding
• Union and prevailing-wage payroll, certified payroll, and WH-347 reporting a MUST
• Sage 300 or comparable ERP

Compensation will be commensurate with experience

At Wiss, we believe that diversity drives innovation and success. We're committed to building a welcoming, inclusive workplace where every team member can thrive and bring their authentic self to work.

We welcome candidates from all backgrounds and experiences. Applicants must be authorized to work for any employer in the U.S. This policy applies equally to all, regardless of national origin.

Wiss is proud to be an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other legally protected status.

To all staffing agencies: Wiss does not utilize 3rd party firms for any internal or client positions. Please be advised, Wiss is not responsible for any fees related to unsolicited resumes. All unsolicited resumes will become the property of Wiss