Office Administrator/Manager - Bilingual Spanish

Title: Office Administrator/Manager

Location: Merrick, NY

Schedule: Monday – Friday 7:00 AM – 4:00 PM (flexibility available)

Compensation: $65-85K

About This Opportunity

Our client is a family-owned and operated wholesale manufacturing & distribution business specializing in windows and plastics with operations spanning from Maine to Virginia. With the owners beginning succession planning and transitioning responsibilities to the next generation, they are seeking a hands-on Office Administrator/Manager to help support daily operations and provide organizational leadership within a fast-paced environment.

This is a close-knit, office culture where teamwork, adaptability, and initiative are highly valued. The environment can be busy, multi-faceted, and at times chaotic, making this an excellent opportunity for someone who thrives in a dynamic setting and enjoys wearing multiple hats.

Your Contributions

• Oversee daily office operations within a fast-paced family-owned business environment
• Support administrative functions including order entry, customer communication, scheduling, and coordination
• Utilize QuickBooks and internal order entry systems to manage documentation and operational processes
• Assist with workflow coordination across multiple connected office spaces
• Help maintain organization and efficiency in a multi-tasking, high-volume environment
• Coordinate with internal staff, drivers, vendors, and customers as needed
• Take initiative in identifying process improvements and operational support needs
• Assist with managing and delegating responsibilities to office staff as the team expands
• Support ownership and leadership with day-to-day operational and administrative needs

Bringing to the Table

• Prior experience in an Office Manager, Operations, Administrative, or similar leadership support role
• Experience within manufacturing, wholesale distribution, transportation/logistics, or building supply industries is required
• Bilingual in Spanish and English is required
• Proficiency with QuickBooks and order entry systems
• Strong organizational and multitasking skills with the ability to prioritize effectively
• Comfortable working in a small, collaborative, and occasionally hectic office environment
• Strong communication and interpersonal skills
• Self-starter mentality with the ability to take initiative and delegate when necessary
• Ability to adapt and solve problems in a constantly moving environment

Benefits & Incentives

Health Insurance Offered

401(k) with 4% company match

Paid Holidays

Vacation Time

Stable, Long-Term opportunity with Growth Potential within a Family-Run Organization