Office Services & Workplace Coordinator

Job Summary

We are seeking a highly organized and customer-focused Office Services & Workplace Coordinator to support daily office operations, workflow, catering, events, conference room setups, and general administrative services. The ideal candidate is a strong communicator, quick thinker, team player, and comfortable managing multiple priorities in a fast-paced corporate environment.

Key Responsibilities

• Coordinate and prioritize daily workflow and service requests.
• Support catering, events, conference room setups, and vendor coordination.
• Assist with mail, reprographics, reception, hospitality, facilities, and administrative services as needed.
• Communicate with clients, team members, managers, and vendors to ensure requests are completed accurately and on time.
• Monitor deadlines, maintain quality standards, and escalate operational issues when necessary.
• Use Microsoft Outlook and other Microsoft Office tools to manage workflow and communications.
• Train team members on procedures and ensure compliance with established processes.
• Maintain logs, reports, office equipment, and supplies.
• Assist with additional office and client service needs as requested.
• Lift up to 50 lbs. as needed.

Qualifications

• High school diploma or equivalent required.
• Minimum of 3 years of office services experience, preferably in a legal, banking, or large corporate environment.
• Experience coordinating workflow and managing multiple deadlines.
• Intermediate Microsoft Office skills, including Outlook.
• Familiarity with mail, reprographics, hospitality, facilities, or administrative support services.
• Strong customer service, communication, organization, and problem-solving skills.
• High attention to detail and ability to handle confidential information.
• Ability to work independently and collaboratively in a fast-paced environment.
• Flexible, self-motivated, professional, and positive with a strong team-oriented attitude.