Onboarding Specialist/ Background Investigator

Position Details:

Role: Onboarding Specialist/ Background Investigator

Location: North Chicago, IL (Hybrid)

Duration: 6 months with possible extension

Pay rate $33/hr to $37/hr

Bachelors Required for this role

Description:

As the Talent Acquisition Associate Specialist; Compliance, you will focus primarily on supporting the precheck workflow and for specialized recruitment needs. In this role, you will report to the TA Compliance Manager and partner closely with Compliance Leads, Recruiters, Legal, and other internal stakeholders to ensure precheck processes are completed accurately, efficiently, and in compliance with policies and applicable laws. This position requires strong attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Support the precheck process focusing primarily on background check process for a high volume of requisitions across business functions using applicant tracking system and background check vendor workflow
• Serve as a point of contact for background check questions, updates, and issue resolution from recruiters, candidates, and internal stakeholders
• Monitor background check status, follow up on outstanding items, and ensure timely completion to support hiring decisions
• Review background check results and supporting documentation for completeness, accuracy, and compliance requirements
• Validate candidate-provided and vendor-provided documentation to ensure it meets internal and external standards
• Identify, document, and escalate background check exceptions, discrepancies, or concerns as appropriate
• Maintain accurate records, process documentation, and reporting metrics related to background check activity
• Maintain a positive candidate experience through clear communication, professionalism, and timely follow-up
• Support updates to training materials and standard work related to background checks and compliance processes
• Assist with hire eligibility review and other compliance-related administrative tasks as assigned
• Ensure compliance with state and federal employment laws, policies, and applicant tracking requirements

Qualifications:

• Bachelor’s degree required;
• Human Resources, Business, or related field preferred
• Minimum 1–2 years of experience in a professional recruiting, HR operations, or compliance environment
• Experience working with First Advantage or another background check vendor preferred
• Experience validating and reviewing documentation for completeness and compliance preferred
• Experience in a high-volume, fast-paced role requiring multitasking and strong organization
• Familiarity with applicant tracking systems; SmartRecruiters preferred
• High attention to detail and ability to follow processes accurately
• Ability to use sound judgment, discretion, and critical thinking in handling sensitive information

About Mindlance:

Advance your career with Mindlance! We have been connecting talented IT professionals with world-class companies since 1999. Mindlance is here to help you to find the perfect fit with just the right company. Currently, we are seeking an Operational Analyst for an exciting career growth opportunity.

Make your next big career move with the kind of position that will allow you to be genuinely passionate about the work you do! Our recruiters will work closely with you to help you get the edge over the competition. Let Mindlance advocate for you – apply today!

EEO:

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”