Operations Manager

Law Firm Operations Manager/ Legal Administrator

Location: Temecula, CA

Position: Full-Time

Position Summary

A family and employment law firm is seeking an Operations Manager to oversee the firm’s day-to-day operations.This role will manage key areas including billing, vendor relationships, client intake, HR coordination, payroll preparation, compliance, and general office administration. The ideal candidate will be highly organized and able to keep firm operations running smoothly and efficiently.

Key Responsibilities

• Manage billing and invoicing, review pre-bills, monitor outstanding balances, and track trust replenishment needs.
• Oversee vendor relationships and payments, including software, IT, insurance, marketing, and office vendors.
• Manage the firm's intake and lead tracking, ensuring consultations are confirmed, fees are collected, and follow-ups are completed.
• Track employment law referrals, referral agreements, case status, and referral fees.
• Coordinate HR and payroll, including timesheets, employee questions, reviews, training, and personnel documentation.
• Help ensure compliance with California employment and workplace requirements in coordination with the firm's HR provider.
• Oversee the firm calendar and general office administration to ensure deadlines, appointments, and operational tasks are handled properly.
• Maintain organized records, spreadsheets, and internal processes and provide regular updates to the Managing Attorney.

Ideal Candidate

• Experience in law firm operations, office management, or legal administration.
• Strong understanding of legal billing and invoicing.
• Highly organized with strong attention to detail and follow-through.
• Comfortable managing multiple operational areas and keeping staff accountable.
• Experience with HR/payroll coordination and legal practice management systems is a plus.

Why this firm?

• Hybrid flexibility
• Generous PTO, including vacation and sick time
• Paid holidays
• Early close on Fridays
• Weekends off
• 401(k) with employer contributions
• Strong emphasis on work-life balance
• Uncapped potential for growth