Personal Assistant

Executive / Personal & Household Assistant to UHNW Entrepreneur Family

Salary: $90K–$115K DOE + potential stipend toward benefits

Manhattan Beach, CA — MUST BE LOCAL TO THE SOUTH BAY

Monday–Friday, approximately 9am–5pm with flexibility; occasional evening/weekend support as needed

In-office and in-home in Manhattan Beach at least 4 days per week

A UHNW entrepreneur and family are seeking a highly organized, proactive, and detail-oriented Executive/Personal & Household Assistant to provide comprehensive business, personal, and household support.

The principal is an entrepreneur, filmmaker/producer, and philanthropist whose work spans entertainment, media, global humanitarian initiatives, and luxury real estate. This position will work closely with both the principal and his wife, helping to manage the many moving pieces across their professional, personal, and family lives.

This is a true hybrid role, approximately 60% business and 40% personal/household, and the successful candidate will be someone who genuinely enjoys wearing multiple hats and can move seamlessly between executive support, personal needs, family logistics, travel, and household coordination.

This is an opportunity to become a trusted and valued member of a busy, entrepreneurial, and family-oriented environment, with the opportunity to grow in the role over time.

The ideal candidate is kind-hearted but razor sharp — warm, family-friendly, highly capable, and exceptionally organized. Strong follow-through is essential. This person should naturally maintain checklists and systems, track outstanding items, anticipate next steps, and ensure that nothing falls through the cracks. MUST LOVE DOGS (there are 3 medium sized dogs).

RESPONSIBILITIES

Manage business, personal, and family calendars and scheduling

Coordinate meetings, appointments, reservations, and changing priorities

Maintain detailed checklists, trackers, reminders, and follow-ups

Provide administrative and project support across various business initiatives

Coordinate extensive domestic and international travel, including flights, accommodations, transportation, and itineraries

Work closely with the principal’s wife on family, personal, and household needs

Schedule and coordinate household staff, vendors, maintenance, repairs, and service providers

Handle errands, returns, gifting, personal shopping, reservations, and other personal requests

Assist with family logistics and needs involving their older children when they are home

Support property and Airbnb-related logistics and communication

Assist with events, dinners, entertaining, and family gatherings

Maintain organized household and personal files, records, and communications

Provide occasional light social media and business support

Remain available by phone/text outside regular hours for occasional time-sensitive matters

Handle confidential and sensitive information with discretion

Will help with dogs

QUALIFICATIONS

Previous experience in an Executive Assistant, Personal Assistant, Family Assistant, or similar hybrid support role

Exceptional organizational skills and attention to detail

Strong calendar, scheduling, travel, and logistical experience

Proven ability to manage multiple priorities and follow through consistently

Proactive, resourceful, and comfortable taking ownership

Excellent written and verbal communication skills

Strong judgment, discretion, and professionalism

Warm, positive, low ego, and comfortable working closely with a family

Tech-savvy and proficient with Google Workspace and organizational tools

Comfortable working around children and dogs

Valid driver’s license, clean driving record, and reliable vehicle

Valid passport and flexibility for occasional travel