Program Project Coordinator

Seeking a Sr. Project Coordinator for a non-profit. The candidate must have excellent organizational skills and prior experience using customer relationship management (CRM) systems, such as Zoho (preferred); email communication platforms, such as Mailchimp; and project management software, such as Monday.com, familiarity with survey tools such as Qualtrics, or comparable tools.

Key Responsibilities

• Plan and coordinate logistics for meetings, workshops, webinars, trainings, and other project-related events.
• Maintain project calendars, trackers, and timelines to support program activities, deliverables, and reporting deadlines.
• Design key project collateral and materials, including flyers, announcements, agendas, presentations, handouts, and participant resources.
• Set up and manage event registration sites; monitor registrations, cancellations, and participant inquiries.
• Coordinate with consultants, partners, and funders to support training needs, timelines, materials, and invoice submission.
• Maintain regular communication with internal and external stakeholders, providing updates and reports as needed.
• Proofread, format, and prepare documents to ensure accuracy and alignment with templates and branding guidelines.
• Attend meetings, track follow-up items, and support timely completion of action steps.
• Maintain organized project records, deliverables, materials, and project documentation.
• Create and edit graphics, flyers, and other visual materials.
• Support the administration of online platforms used for trainings and events, including course and registration setup, enrollment, and participant support.
• Participate in internal team meetings and contribute to ongoing process improvements.

Qualifications

• Bachelor’s degree in a related field, or equivalent combination of education and experience.
• At least 2 years’ experience supporting complex projects in a team-based professional environment.
• At least 2 years’ experience creating and editing visual content in Canva or similar design tools.
• At least 2 years’ experience developing content and performing basic video editing for social media, email, or other digital channels.
• At least 2 years’ experience managing web-based platforms such as event registration, email marketing (e.g., Mailchimp), survey (e.g., SurveyMonkey), website content, and training platforms or learning management systems.
• Familiarity with behavioral health, healthcare, public health, human services, nonprofit, or government-funded programs is preferred.
• Demonstrated ability to coordinate timelines, logistics, documentation, and deliverables with strong attention to detail.
• Strong proofreading, editing, written communication, and verbal communication skills.
• Excellent organizational, time management, problem-solving, and follow-through skills.
• Ability to manage multiple projects, and competing deadlines in a fast-paced environment.
• Ability to work independently, anticipate needs, and communicate effectively with internal and external stakeholders.
• Proficiency with Microsoft Office applications, including Excel.