Purchasing Coordinator

Staffing Boutique is pleased to notify you of a 6 month+ contract job opportunity as a Contract Processor.

This is a GREAT CAREER OPPORTUNITY, for someone looking to get into a city agency!

Title: Contract Processor

Organization Type: Education/Government Agency

Work Location: Long Island City, Queens

Start Date: ASAP

Duration: Ongoing - 6 months+

Schedule: Monday - Friday

Hours: 8:30 am - 5:00 pm

Pay: $30-35/hour

Seeking a Contract Processor (Purchasing Unit) to work in the Contract Administration Division.

Functions to be performed:

• Process purchase orders.
• De-obligate or decrease purchase orders (POs) as needed based on updated requirements, cancellations, or budget adjustments.
• Ensure PO records accurately reflect current order status and value.
• Receive and review De-obligation/Decrease Request Forms submitted by internal stakeholders.
• Request and track Quotes from vendors and stakeholders.
• Verify accuracy and completeness of requests before processing.
• Route or escalate incomplete or unclear requests for clarification.
• Request and follow up on MOCS (Minority/Woman/Owned Certification, or applicable compliance) forms.
• Request and track vendor information updates (address, contact, banking, certification changes).

Qualifications:

High school diploma required, associate or bachelor’s degree in business administration, Supply Chain, or related field preferred.

• 1–3 years of experience in procurement, purchasing, or accounts payable support.
• Familiarity with purchase order systems and vendor management processes.
• Strong organizational skills and attention to detail.
• Excellent written communication skills for vendor correspondence.
• Ability to manage multiple requests and follow-ups simultaneously.
• Proficiency in Microsoft Office (Excel, Outlook) and ERP/procurement software.

Key Competencies:

• Time management and follow-through.
• Professional communication.
• Compliance and documentation tracking.