Recruitment Coordinator

Job Title - Recruiting Coordinator 3

Estimated Start Date 14 September 2026

Building Location - Chillicothe IL 61523

Daily Schedule Start 7-8:30am End 3-4:30pm (pending start time)

Estimated Duration 12 months

Pay Range: $23-25/hr

Job Description:

When you are a Recruiting Coordinator, you will provide administrative/operational support throughout the

recruitment and on-boarding lifecycle in accordance with the recruiting guidelines, policies and regulatory requirements for the applicable region and business.

Job Duties/Responsibilities may include, but are not limited to:

* Provide administrative assistance to the recruiting team including generating required letters and documentation for prospective candidates and scheduling interviews.

* Assist and coordinate the recruiting activities among the assigned Sourcers, Hiring Managers and Recruiters.

* Assist in interview scheduling with the hiring managers or administrative assistants. * Schedule interviews with the prospective candidates.

* Send interview information to candidates and hiring managers.

* Oversee/coordinate background/reference check process, security clearances and other pre-hire/transfer activities.

* Assist in execution of all pre-hire activities including collection of documents.

* Support gathering data required to create new hire record and update recruitment applications (Taleo/PeopleSoft)

as required to prepare record for submission to HR Shared Services.

* Ensure day one paperwork and documentation required for creation of personnel files is collected and forwarded to group responsible for document management.

Required Qualifications:

* Excellent communication skills (both verbal and written) in English

* Intermediate knowledge of working with web/computer-based applications (MS Office) required to perform the tasks in recruitment related applications such as Taleo, PeopleSoft, Workday, etc.

* Ability to multi-task effectively in a matrixed team, high attention to detail, and the ability to think critically.

Ability to complete tasks on time as per defined Service Level Agreements (SLA’s).

* Self motivated, an excellent team player with the ability to manage multiple stakeholders.

* College or university degree and/or equivalent experience

* 5-7 year of recruitment/human resources job related experience and volume hiring experience and managing a delivery organization with 5 or more resources will be a definite advantage.

Desired Qualifications:

* Knowledge of at least one additional local language as applicable for span of support

* Familiar with company policies and procedures with a strong department background

* Able to build strong relationships with various stakeholders

Typical task breakdown:

- Interview scheduling 50%, background check/drug screen/COPA administration 30%, relocation/candidate travel administration 10%, 10% other

Interaction with team:

- Highly collaborative with direct team and hiring managers Team Structure

- Supports local team of 6, primary focus on 3 of them.

Work environment:

- 100% office

- Years of experience: 5-7

- Degree requirement: none preferred to have at least associates degree

- Do you accept internships as job experience: yes

- Are there past or additional job titles or roles that would provide comparable background to this role: administrative/executive assistant, office manager, recruiters

Top 3 Skills

MS Office, Organization, communication

Additional Technical Skills (Required)

- (Desired)

- Workday, Beamery, First Advantage, SafetyFirst, Concur Soft Skills (Required)

- Self-motivated, Organization, Communication, ability to prioritize, adaptable/flexible (Desired)

- Disqualifiers/Red Flags/Overqualifications:

- Masters degree, only entry level type work