Regulatory Affairs Specialist

The ideal candidate is a regulatory professional who enjoys both the technical and operational sides of Quality and Regulatory Affairs. The Regulatory Affairs Specialist will support the Director, Quality & Regulatory Affairs in ensuring cosmetics, skin care, hair care, intimate care, fragrance, wellness and OTC products meet applicable regulatory, quality, safety, and company requirements throughout the product development and commercialization lifecycle.

This role will provide hands-on regulatory support across multiple brands, products, manufacturers, and global markets. The ideal candidate has strong cosmetics regulatory knowledge, is comfortable researching and interpreting regulatory requirements, and can independently manage day-to-day regulatory activities while escalating complex or higher-risk matters to the Director, Quality & Regulatory Affairs.

The position requires a highly organized, detail-oriented individual who can manage multiple projects simultaneously and work cross-functionally with Product Development, Operations, Sales, Marketing, external manufacturers, suppliers, testing laboratories, and clients.

What You’ll Do:

Regulatory Affairs

• Review cosmetic and personal care product formulas, ingredients, and INCI lists for compliance with applicable U.S. and international regulatory requirements.
• Conduct regulatory assessments for the U.S., EU/UK, Canada, Australia/New Zealand, and other international markets as required.
• Research and interpret new and evolving cosmetic regulations and communicate potential impacts to the Director, Quality & Regulatory Affairs.
• Support and coordinate applicable U.S. federal, state, and international product registrations, listings, notifications, and regulatory submissions, including FDA MoCRA product listings, California Safe Cosmetics Program reporting, and international market registrations as applicable.
• Review product labeling and artwork for regulatory compliance, including ingredient declarations, net contents, warnings, directions, responsible party information, country of origin, and other required labeling elements.
• Review product claims and supporting documentation to identify potential regulatory or substantiation concerns.
• Assess ingredient restrictions, prohibited substances, color additive requirements, fragrance allergens, and other market-specific requirements.
• Support compliance assessments against applicable retailer and customer standards.
• Prepare and maintain regulatory documentation required for product registrations and market entry.
• Coordinate international product registrations and documentation with clients, manufacturers, Responsible Persons, distributors, and other regulatory partners as applicable.
• Maintain current knowledge of emerging regulations and industry developments affecting cosmetics and personal care products.

Product Documentation & Supplier Compliance

• Maintain technical and regulatory dossiers for new and existing products.
• Obtain, review, organize, and maintain required documentation from manufacturers and raw material suppliers, including specifications, Certificates of Analysis, Safety Data Sheets, allergen statements, IFRA documentation, safety documentation, compliance statements, and other supporting records.
• Identify documentation gaps and follow up with suppliers and manufacturers to obtain outstanding information.
• Maintain regulatory and quality trackers and databases for product launches and existing products.

Product Testing & Quality Support

• Coordinate third-party product testing, including stability and compatibility, microbiological testing, preservative efficacy/challenge testing, safety testing, heavy metals, claims substantiation, and other testing as required.
• Prepare laboratory submission documentation and coordinate sample shipments and testing schedules.
• Track testing start dates, interim timepoints, completion dates, and outstanding reports.
• Review laboratory reports and supplier testing documentation for completeness and compliance with established requirements and escalate concerns to the Director of Quality & Regulatory Affairs.
• Support review of product specifications, Certificates of Analysis, and other quality documentation.
• Assist with investigations involving product quality issues, deviations, nonconformances, complaints, and corrective and preventive actions (CAPA), as needed.
• Support Quality Agreements, SOPs, testing protocols, and other Quality Management System documentation where needed.
• Assist with additional Quality and Regulatory projects as assigned by the Director, Quality & Regulatory Affairs.

What You’ll Bring

• Bachelor's degree in Chemistry, Biology, Pharmaceutical Sciences, Regulatory Affairs, Cosmetic Science, or a related scientific discipline preferred.
• Minimum 3 – 5 years of experience in Regulatory Affairs within cosmetics, personal care, beauty, OTC, pharmaceutical, or consumer products, with direct cosmetics regulatory experience strongly preferred.
• Strong working knowledge of U.S. cosmetic regulations and MoCRA requirements.
• Experience evaluating cosmetic ingredients and formulas for regulatory compliance.
• Experience with EU/UK and Canada cosmetic regulations. Familiarity with regulatory requirements in additional international markets such as Australia/New Zealand, ASEAN, China, Middle East, and Latin America is a plus.
• Experience with Sephora Clean and Ulta Conscious Beauty retailer requirements. Familiarity with Target, Walmart, Credo and Goop Clean is a plus.
• Experience reviewing cosmetic labeling, artwork, INCI declarations, claims, and supporting documentation.
• Familiarity with cosmetic product safety and quality testing, including stability, compatibility, microbiological testing, preservative efficacy testing, and claims substantiation.
• Ability to research, interpret, and apply regulatory requirements to products and ingredients.
• Strong organizational and project-management skills with the ability to manage multiple projects, brands, suppliers, and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to identify discrepancies or missing information.
• Ability to work independently while knowing when to escalate regulatory or quality risks.
• Comfortable communicating directly with manufacturers, suppliers, laboratories, clients, and cross-functional teams.
• Proficiency with Microsoft office.
• Knowledge of Good Face Project is a plus.

Additional information

• The Regulatory Affairs Specialist position is a full-time, in-office position at Club Kuma headquarters in Santa Monica. We offer a comprehensive package, including a competitive salary, PTO, benefits, 401K, and holidays.
• Compensation: $80,000 - 95,000, based on experience

All your information will be kept confidential according to EEO guidelines