Senior Administrative Assistant

A leading entertainment company is seeking a highly organized and detail-oriented Senior Administrative Assistant to provide day-to-day administrative support to senior leadership and business teams in a fast-paced environment. This position is ideal for an experienced administrative professional who is proactive, organized, and comfortable managing multiple priorities.

Location: West Hollywood, CA

Pay Rate: $25–28/hour

Schedule: TBD; onsite Monday–Friday

Duration: Temporary, indefinite; potential Temp-to-Hire

Start Date: ASAP

Responsibilities

• Provide administrative support to senior leadership and business teams
• Initiate and process deal-related forms and documentation
• Track and process invoices and payment requests
• Prepare and package payment requests for processing
• Provide light calendar management, including scheduling meetings and sending reminders
• Coordinate executive meetings, including scheduling, materials, and logistics
• Take meeting notes and distribute follow-up items as needed
• Maintain calendars and coordinate meetings for department leadership
• Draft and manage routine email correspondence
• Coordinate with international teams regarding project information, invoices, and payments
• Assist with scheduling, reminders, and day-to-day administrative needs
• Handle occasional office errands and administrative tasks
• Provide additional support and assist with special projects as needed

Qualifications

• 3+ years of administrative or executive support experience
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Professional written and verbal communication skills
• Strong follow-through and ability to work independently
• Comfortable handling confidential and sensitive information
• Proficiency with Microsoft Office, Outlook, and standard administrative systems
• Entertainment, media, or other fast-paced corporate environment experience preferred

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.

Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.