Accountant/AP

Position Summary

The Staff Accountant is responsible for supporting the accounting department with a primary focus on Accounts Payable (approximately 75% of the role) while assisting with month-end close activities, account reconciliations, and general ledger support (approximately 25%). This position requires strong attention to detail, organizational skills, and the ability to manage high-volume invoice processing in a fast-paced environment.

Essential Responsibilities

Accounts Payable (75%)

• Process high-volume vendor invoices accurately and timely.
• Match invoices to purchase orders and receiving documentation.
• Review invoices for coding accuracy and proper approvals.
• Prepare and process weekly check runs, ACH, and wire payments.
• Reconcile vendor statements and resolve invoice discrepancies.
• Respond to vendor inquiries and maintain positive vendor relationships.
• Monitor AP aging and ensure timely payment of obligations.
• Maintain vendor records, including W-9s and payment setup.
• Assist with 1099 preparation and year-end reporting.
• Support process improvement initiatives within the AP function.

General Accounting & Month-End Close (25%)

• Assist with monthly, quarterly, and year-end close activities.
• Prepare journal entries and supporting schedules.
• Perform bank and balance sheet account reconciliations.
• Maintain general ledger accuracy and supporting documentation.
• Assist with accruals, prepaid expenses, and fixed asset accounting.
• Support audit requests and provide documentation as needed.
• Prepare financial and management reports as assigned.
• Assist with special accounting projects and process improvements.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field preferred; Associate's degree with relevant experience will be considered.
• 2+ years of accounting experience with significant Accounts Payable responsibilities.
• Experience processing high-volume invoices.
• Strong understanding of accounting principles and month-end close processes.
• Proficiency with Microsoft Excel and accounting/ERP systems.
• Excellent attention to detail and organizational skills.
• Strong communication and problem-solving abilities.

Preferred Qualifications

• Experience with ERP systems such as NetSuite, SAP, Oracle, Yardi, Microsoft Dynamics, or Sage.
• Experience with automated AP workflow and invoice management systems.
• Previous experience supporting audits and financial reporting.