Accounts Receivable Coordinator

Position Summary

The Accounts Receivable Coordinator is responsible for supporting the firm's revenue cycle by managing accounts receivable activities, monitoring outstanding balances, assisting with collections efforts, and ensuring the accuracy of client account records. This position works closely with attorneys, billing coordinators, clients, and accounting staff to support timely collection of receivables and maintain positive client relationships.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while maintaining a strong customer service focus.

Essential Duties and Responsibilities

Accounts Receivable Management

• Monitor and maintain client accounts receivable balances.
• Review aging reports and identify overdue accounts requiring follow-up.
• Research and resolve unapplied cash, account discrepancies, and payment variances.
• Maintain accurate AR records within the firm's financial management system.
• Reconcile account balances and investigate unusual transactions.

Collections Support

• Assist with collection efforts on outstanding invoices.
• Communicate professionally with clients regarding payment status and account inquiries.
• Follow up on past due invoices through emails and written correspondence.
• Escalate complex collection matters to management or responsible attorneys.
• Track collection activities and maintain detailed notes regarding account status.

Billing and Client Account Support

• Partner with billing coordinators to resolve billing and payment issues.