Administrative Assistant - 405873

Client Overview

Our client, a well-established financial services firm, is seeking a polished and highly organized Administrative Assistant to support a busy team in its New York City office. This is an excellent opportunity for an administrative professional who thrives in a fast-paced corporate environment and enjoys working with senior-level professionals. Join a collaborative and high-performing financial services team where professionalism, organization, and attention to detail are highly valued. This is a strong opportunity for an administrative professional looking to continue building their experience within the finance industry.

Salary/Hourly Rate

$25/hr - $28/hr

Position Overview

The Administrative Assistant will provide day-to-day administrative and operational support to multiple professionals within the firm. The ideal candidate is proactive, detail-oriented, professional, and capable of managing multiple priorities in a deadline-driven financial environment.

Responsibilities Of The Administrative Assistant

• Manage calendars, meetings, and scheduling for team members.
• Coordinate conference rooms and meeting logistics.
• Prepare and format reports, presentations, correspondence, and other documents.
• Assist with domestic travel arrangements and itineraries as needed.
• Process expense reports, invoices, and reimbursements.
• Maintain organized electronic and physical files.
• Perform data entry and update internal databases and tracking systems.
• Coordinate with internal departments, clients, and external vendors.
• Handle confidential and sensitive information with discretion.
• Assist with special projects and additional administrative responsibilities as needed.
  
  

Required Experience/Skills For The Administrative Assistant

• Previous administrative assistant or corporate office experience.
• Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Exceptional attention to detail and accuracy.
• Professional and polished demeanor.
• Ability to prioritize competing responsibilities in a fast-paced environment.
• Proactive, dependable, and team-oriented approach.
• Ability to handle confidential information appropriately.
  
  

Preferred Experience/Skills For The Administrative Assistant

• Previous experience within Finance, Banking, Investment Management, Private Equity, Hedge Funds, or professional services.
• Experience supporting multiple senior-level professionals.
• Familiarity with expense management and travel platforms.
  
  

Education Requirements

• Bachelor's degree is preferred.
  
  

Benefits

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).