Administrative Assistant

Financial services firm in Fairfield County, CT seeks an Administrative Assistant to join their team. Must have at least 5 years of experience in financial services or a similar industry to be considered. Strong scheduling & travel coordination skills are a must. Bachelors degree is required.

Hybrid schedule: 4 days/week onsite, 1 day remote

Salary range: 100k - 110k base

Hours: 9am - 5:30pm

Key Responsibilities & Duties

• Coordinate and manage complex travel arrangements for executives, ensuring efficiency and accuracy.
• Maintain and oversee executive calendars, scheduling meetings and prioritizing tasks effectively.
• Provide administrative support to the business development team, including document preparation and correspondence.
• Utilize CRM systems like Salesforce for data management and operational tasks.
• Collaborate with team members to ensure seamless communication and task execution.
• Assist in expense management and reporting using tools like Concur.
• Support senior executives in achieving their strategic goals through effective administrative assistance.
• Ensure compliance with organizational policies and procedures in all administrative activities.
• Contribute to team efficiency by proactively identifying and addressing operational challenges.

Job Requirements

• Bachelor’s degree required, preferably in a related field.
• Minimum of 5 years of administrative experience, preferably in finance or consulting.
• Proficiency in managing complex travel arrangements and scheduling for executives.
• Experience with CRM systems like Salesforce and expense tools like Concur preferred.
• Strong organizational skills and attention to detail in administrative tasks.
• Polished and professional demeanor suitable for high-level executive support.
• Excellent communication skills, both written and verbal, for executive correspondence.
• Proven ability to manage multiple priorities and adapt to dynamic work requirements.