Administrative Assistant

A non-profit organization is seeking an Administrative Assistant to support senior leadership. The ideal candidate will have 3+ years of administrative experience, strong attention to detail, and the ability to manage multiple priorities with discretion.

Salary range: 65k - 75k

Fully onsite Monday - Friday

Hours: 11:00am - 7:00pm

Responsibilities:

• Provide high-level administrative and operational support to senior leadership, ensuring seamless day-to-day operations.
• Manage calendars, inboxes, and communications, prioritizing tasks effectively.
• Coordinate meeting logistics, including catering, room preparation, and ensuring timely transitions.
• Organize travel arrangements, including itineraries and related documentation, ensuring smooth execution.
• Process invoices, reimbursements, and expense submissions accurately and promptly.
• Perform end-of-day office close-down procedures and prepare for the next business day.
• Collaborate with stakeholders to ensure operational excellence and a high-quality patient experience.

Requirements:

• Bachelor's degree preferred.
• 3+ years of experience in executive support in a fast-paced environment.
• Proficiency in database management systems, including workspace management and report generation.
• Strong skills in Microsoft Office Suite and collaboration platforms.
• Exceptional organizational, multitasking, and communication abilities in fast-paced environments.
• Availability to work onsite during specified hours to meet operational needs.