Administrative Assistant

A premier real estate company is on the lookout for a proactive and enthusiastic temporary Administrative Assistant to join their team in Chicago’s Loop for a four-month hybrid assignment, with a strong potential for the position to become permanent. The temporary position offers a competitive pay rate of $20/hour, with a permanent salary range of $50,000–$53,000. This is more than just a support role—it’s an opportunity to be at the heart of the Member Services Team, driving a top-notch experience for valued members. The Administrative Assistant will work closely with department leaders, ensuring that every interaction is seamless and every detail is flawlessly executed. With the flexibility of hybrid work and the potential for a long-term opportunity, this role is perfect for someone eager to make an impact in the real estate industry! Mack & Associates offers benefits including medical, PTO, and 401(k).

Responsibilities of the Administrative Assistant:

• Serve as the first point of contact for members, responding to inquiries by phone and email with professionalism and a commitment to exceptional service.
• Provide administrative support to the manager on a variety of day-to-day responsibilities, projects, and initiatives.
• Assist with the onboarding of new commercial brokers, ensuring information is accurately entered and maintained within company databases.
• Review and audit licensee records to ensure information is accurate, complete, and up to date.
• Maintain the company’s contact database, making updates as needed to ensure member information remains current.
• Review and update new listing feeds for luxuryportfolio.com, ensuring content is accurate, polished, and consistent with company standards.

Qualifications of the Administrative Assistant:

• High School diploma is required; some college coursework is preferred.
• Exceptional attention to detail with strong proofreading and editing skills.
• Previous experience in the luxury brand or real estate industry is highly preferred.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office Suite and Adobe Suite; familiarity with Final Cut Pro or video editing is a plus.
• Comfortable working in a fast-paced environment and adapting to changing priorities with a positive, solutions-oriented approach.
• Demonstrates professionalism, discretion, and integrity when handling confidential member and company information.
• Polished and professional demeanor with the ability to communicate effectively and interact confidently with individuals at all levels.
• Creative and resourceful problem-solver with the ability to identify opportunities for improvement and develop effective solutions.

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