Administrative Assistant

We are seeking a friendly, organized, and customer-service-focused Administrative Assistant on a temporary basis to support a great organization in San Juan Capistrano. This position will provide general clerical and administrative support while serving as a key point of contact for visitors and callers. The ideal candidate is professional, dependable, comfortable interacting with the public, and able to assist with a variety of day-to-day office needs. Bilingual Spanish/English skills are highly preferred.

Key Responsibilities

• Answer incoming phone calls, respond to general inquiries, take messages, and direct callers as needed.
• Provide front-counter customer service and assist visitors with questions and general information.
• Provide administrative and clerical support to department management and staff.
• Create and update flyers and other basic materials for upcoming programs and events.
• Assist with data entry, document preparation, filing, scanning, and general office organization.
• Use basic computer programs and Microsoft Office applications to complete daily administrative tasks.
• Provide light invoice-related support, including organizing and routing invoices for processing.
• Assist with special projects and other administrative duties as assigned.

Qualifications

• Previous administrative, clerical, receptionist, or customer service experience preferred.
• Bilingual Spanish/English highly preferred.
• Strong customer service and interpersonal skills with the ability to communicate professionally with the public.
• Comfortable assisting customers both in person and over the phone.
• Basic proficiency with Microsoft Office and general computer applications.
• Strong organizational skills and attention to detail.