Administrative position

Email resume to: Lily@superiormaint.com

Call for interview: Lily Govea 650.802.8660

• Must Bilingual English and Spanish

Company Description Superior Building Maintenance is a complete janitorial firm headquartered in San Carlos, California.

Role Description The Administrative position is a full-time, on-site role based in San Carlos, CA.

This role is responsible for providing administrative support to office operations, including:

Process monthly invoices and payments,

Accounts payable,

Report payroll

Manage job calendar

Create and send estimates for commercial and residential prospects,

managing correspondence,

scheduling meetings, maintaining records, and preparing basic reports.

Handle incoming calls and inquiries,

assist with customer service requests

coordinate with field staff day to day operations.

Data entry, organizing documents.

The role requires consistent attention to detail, effective time management, and collaboration with team members across departments.

Qualifications

• Bilingual English and Spanish
• Candidates should possess strong Communication and Customer Service skills to interact professionally with clients, vendors, and team members.
• Candidates should possess solid Analytical Skills to review information, identify discrepancies, and support accurate reporting and record-keeping.
• Candidates should possess Administrative Assistance skills, including scheduling, document management, data entry, and office coordination.
• Candidates should possess basic Finance skills to assist with billing, invoicing, and tracking payments.
• Proficiency with office software (e.g., email, word processing, spreadsheets) and ability to learn new systems quickly.
• Strong organizational skills, attention to detail, and ability to manage multiple tasks in a fast-paced environment.
• Prior administrative or office support experience, preferably in facilities, maintenance, or service-based industries, is beneficial.
• High school diploma or equivalent required; additional coursework or certification in business, administration, or related fields is a plus.

BENEFITS

401k, Health Insurance, Paid Holidays, 1 Week paid vacation per year