Conflicts & Billing Coordinator

Position: Conflicts & Billing Coordinator

Schedule: 35 hours/week, Monday–Friday, 9:00 AM–5:00 PM, with occasional overtime

Hybrid Schedule: Onsite Tuesday, Wednesday, Thursday

Overview:

This role splits its focus between two areas: roughly 60% of the job involves managing the conflicts-check workflow, while the remainder supports the Time & Billing team by handling billing inquiries and requests from internal stakeholders.

Key Responsibilities

Conflicts:

• Handle new business intake, matter setup, and conflict-of-interest analysis and resolution using the organization's conflicts-tracking system
• Run conflict checks and evaluate results in partnership with legal counsel
• Track waivers and engagement letters throughout the process, flagging and resolving issues as they come up
• Work with outside vendors to troubleshoot workflow problems
• Research information independently using public databases
• Respond promptly to attorneys and counsel when reports are needed
• Keep the intake process and conflicts database accurate and complete by verifying all submitted information

Time & Billing:

• Make edits and transfers to draft bills as instructed by attorneys, assistants, or the billing manager
• Collect invoices and route them to the appropriate attorney or assistant
• Help distribute draft bills each month
• Respond to billing-related emails as directed
• Finalize and send invoices to attorneys or clients
• Support electronic billing processes
• Take on other duties and projects as needed

Required Skills & Experience

• Minimum 3 years of conflicts experience at a law firm (billing experience a plus)
• Familiarity with iManage for conflicts and Aderant for billing preferred
• Solid Word and Excel skills
• Strong attention to detail, data entry accuracy, and proofreading ability
• Good time management and ability to juggle multiple priorities under deadline pressure
• Strong written and verbal communication
• Professional, service-oriented approach to working with colleagues
• Sound judgment, discretion, and a proactive work ethic