Contract Administrator

Company: Confidential

Location: Pomona, CA

Work Authorization: Must be authorized to work in the U.S. – no current or future sponsorship

About the Company:

A well-established heavy civil contractor known for delivering complex transportation, water, wastewater, and structural concrete projects across Southern California. The company is recognized for its hands-on leadership, strong self-perform capabilities, and consistent delivery of large public works infrastructure, including highway, bridge, and municipal utility improvements.

Position Summary:

The Contracts Administrator provides day to day support to the Contracts Manager, assisting with subcontract and purchase order administration, insurance certificate tracking, and post-award contract management across active projects. This role offers strong exposure to contract documentation and compliance processes within a well-established heavy civil organization.

Duties and Responsibilities:

• Obtain and monitor subcontractor and vendor insurance documentation, following up as needed to keep records current
• Compile and maintain up-to-date subcontractor and supplier lists for each active project
• Prepare and edit purchase orders and change orders, ensuring accuracy before execution
• Keep a running status log of subcontracts, POs, change orders, and any pending paperwork
• Organize and maintain both digital and physical contract files
• Manage a centralized log tracking all active and historical contracts
• Handle administrative tasks tied to contract closeout and post-award follow-up
• Support outreach efforts related to small business participation and good faith documentation
• Provide general office support, including document handling, scanning, and correspondence
• Take on additional administrative tasks or special assignments as needed

Qualifications:

• At least 2 years of contract administration experience, ideally within heavy civil, horizontal, or public infrastructure construction (public works, design-build, design-bid-build)
• Working knowledge of Federal Acquisition Regulation (FAR) a plus
• Comfortable handling insurance certificates, labor compliance documentation, PLAs, and related subcontract paperwork
• High School diploma or equivalent
• Solid working knowledge of MS Excel, Word, and Outlook