Controller

Pay: $90,000.00 - $110,000.00 per year

About ODS Management, Inc.

ODS Management is a growing real estate management and ownership platform specializing in multifamily and USDA Rural Development housing across New York. We manage and co-own a portfolio of properties through multi-entity partnerships and work closely with auditors, regulators, and investors.

We are building a serious, disciplined finance department in-house and are looking for a Controller who wants to grow with the company and take on increasing responsibility as the portfolio expands.

Position Overview

The Controller is responsible for the financial integrity, cash control, and reporting of ODS Management and its managed ownership entities. This role oversees multi-entity accounting, audit preparation, investor distributions, payroll accounting, and compliance reporting for a growing real estate portfolio.

This position is ideal for a motivated accounting professional who wants to grow into a senior finance leadership role within a real estate ownership platform.

Key Responsibilities

Cash & Disbursements

• Review and approve vendor bills, insurance, taxes, utilities, and reserve payments
• Execute and verify transfers using QuickBooks Online and SaaSAnt
• Maintain cash controls and account oversight across all entities

Revenue & Rent Integrity

• Reconcile rent rolls and subsidy payments to bank deposits
• Identify missing deposits, timing issues, or posting errors
• Work with property management teams to resolve discrepancies

Multi-Entity Accounting

• Maintain books for:
• Property LLCs
• GP/LP partnerships
• Management company
• Reconcile intercompany accounts
• Ensure management fees and reimbursements are accurate

Financial Close & Reporting

• Perform month-end and year-end close
• Reconcile all bank and balance sheet accounts
• Ensure QuickBooks matches supporting schedules and spreadsheets
• Review monthly property operating reports and investigate variances
• Prepare annual property operating budgets and support submission to owners, lenders, and regulatory agencies.

Audit & Ownership Accounting

• Prepare annual audit pre-work packages
• Serve as primary contact for external auditors
• Respond to audit requests and questions
• Review draft financial statements and support final audit issuance
• Prepare and process investor and ownership distributions
• Maintain capital account and ownership schedules

Payroll & Payroll Accounting

• Run or supervise payroll
• Record payroll entries, taxes, and benefits
• Reconcile payroll clearing and liability accounts

Compliance & Affordable Housing Reporting

• Prepare and submit RD, LIHTC, and other regulatory financial reports
• Maintain escrow, reserve, tax, and insurance schedules
• Support Year-End submissions and compliance requirements

Acquisitions & Construction Financial Support

• Support property acquisitions by assisting with financial due diligence, reviewing historical operating statements, and helping set up new entities and accounting structures
• Establish new property books in QuickBooks and related systems after acquisition
• Track acquisition costs, loan proceeds, capital contributions, and closing entries
• Set up and maintain construction and redevelopment job cost tracking
• Review construction draws, lender disbursement requests, and reserve releases
• Reconcile construction budgets to actual costs
• Work with ownership, lenders, and property teams to ensure projects stay financially on track

Qualifications

• 5+ years of experience in accounting, audit, or financial operations (CPA or CPA-track is a plus, not required)
• Real estate, property management, or partnership experience preferred
• Audit experience strongly preferred
• Experience and/or knowledge in USDA-Rural Development, HUD, LIHTC and/or affordable housing preferred
• Proficiency in QuickBooks Online, Microsoft Office, especially Excel
• Experience with Simply Computer or similar affordable housing software a plus
• Strong attention to detail and ability to manage multiple entities and task efficiently
• Excellent verbal and written communication skills and ability to interact with a wide range of people
• Strong analytical and problem-solving skills, with the ability to make sound business decisions

Benefits

• Annual bonus
• 6% immediate 401(k) match
• 50% employer-paid health, dental & vision
• Paid life insurance
• Generous paid time off
• Friday lunch
• Long-term career growth at a growing company