Executive Assistant

EXECUTIVE ASSISTANT

Location: Century City, CA

Schedule: Monday–Friday, 9:00 AM–5:00 PM

Onsite: 4 days per week; Thursdays remote

Position Type: Temporary with potential for permanent hire

Our client is seeking a highly organized and capable Executive Assistant to provide support to a busy executive team. This position is being created to provide coverage during an upcoming leave of absence, with the potential to become a temp-to-permanent opportunity depending on business needs.

The ideal candidate will be highly reliable, proactive, and able to hit the ground running with minimal technical training. This is a lower-tech environment, so strong organizational skills, attention to detail, and the ability to manage processes independently are especially important.

Responsibilities:

• Manage and track annual compliance processes and related documentation.
• Prepare, print, organize, and distribute compliance packages.
• Coordinate collection of required signatures and ensure documents are completed and returned.
• Assist with year-end closings and related compliance packages.
• Provide occasional scheduling and calendar support.
• Maintain organized records and ensure important documents and deadlines are properly tracked.
• Assist with general administrative and executive support as needed.
• Handle occasional local driving/errands related to business needs.

Qualifications:

• Previous Executive Assistant or high-level administrative experience required.
• Extremely organized and detail-oriented with strong follow-through.
• Able to quickly learn established processes and work independently.
• Comfortable managing confidential and time-sensitive information.
• Strong communication and organizational skills.
• Must be able to hit the ground running with minimal hand-holding.
• Notary certification.
• Must be comfortable working primarily in-office.
• Reliable transportation and ability to occasionally drive for business purposes preferred.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.

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