Executive Assistant

E-commerce organization is seeking an Executive Assistant to support a C-Suite level executive. Must have excellent communication skills and 5+ years of prior experience supporting senior leaders in a fast-paced environment.

Fully onsite

Salary range: $140-160K base plus bonus

Hours: 8:30-5:30

Responsibilities

• Support high-level executive by managing priorities, schedules, and confidential information with professionalism and discretion.
• Coordinate complex meetings, travel arrangements, and executive communications to ensure seamless operations.
• Act as a trusted business partner, building cross-functional relationships and driving operational efficiency.
• Provide backup support for other executive assistants as needed, ensuring continuity of operations.
• Coordinate department meetings, team events, and leadership offsites to enhance employee engagement.
• Prepare executive-level materials, including presentations, reports, and correspondence.
• Maintain organized records and track deliverables to support department operations effectively.
• Collaborate with internal and external stakeholders, providing high-quality support and communication.
• Organize domestic and international travel logistics, ensuring seamless arrangements.
• Process expense reports, invoices, and administrative transactions promptly and accurately.
• Maintain confidentiality of sensitive business and personnel information.
• Support special projects and additional responsibilities as assigned by leadership.
• Serve as the primary contact for stakeholders, ensuring professional and responsive communication.
• Collaborate with other executive assistants to provide backup support and ensure operational continuity.

Requirements

• Bachelor’s degree preferred; high school diploma required.
• Minimum 5 years of experience supporting C-suite level executives.
• Advanced proficiency in Microsoft Office Suite; ability to learn new technologies.
• Exceptional organizational skills with attention to detail and accuracy.
• Strong problem-solving skills and a proactive approach to challenges.
• Excellent communication skills, capable of interacting effectively at all organizational levels.
• Proven ability to manage multiple priorities and deliver high-quality work under tight deadlines.
• Experience supporting Board of Directors activities is a plus.
• Collaborative team player with a customer-service mindset and adaptability.