Executive Assistant

About the Opportunity

We are partnering with a well-established, Chicago-based investment firm to identify an experienced Executive Assistant to join their team. This is an opportunity to support senior leaders in a fast-paced, professional environment while working alongside a highly collaborative administrative team.

The firm offers a professional, team-oriented culture where Executive Assistants are valued for their contributions, trusted to manage their responsibilities, and encouraged to support one another.

Why This Opportunity Stands Out

Supportive and collaborative culture. You’ll work with a team that genuinely has one another’s backs. Rather than operating in silos, the EAs share information, coordinate coverage, and work together to keep things running smoothly.

High-visibility role. Partner directly with senior leaders and play an important role in keeping their day-to-day operations organized and efficient.

Established investment firm. Work in a professional, intellectually engaging environment alongside experienced investment and business professionals.

What You’ll Do

• Provide high-level administrative and organizational support to senior executives.
• Manage complex calendars, scheduling, and competing priorities.
• Coordinate internal and external meetings, including logistics and preparation.
• Arrange domestic and international travel, accommodations, and itineraries.
• Prepare meeting materials, presentations, and other documents as needed.
• Manage confidential information with discretion and professionalism.
• Coordinate with other Executive Assistants to ensure seamless coverage and support across the team.
• Step in to provide backup coverage during PTO, busy periods, and other times when additional support is needed.
• Assist with special projects and other administrative needs as they arise.
• Build strong working relationships with executives, colleagues, and external contacts.

What We’re Looking For

• 5+ years of experience supporting senior executives in an Executive Assistant or similar administrative role.
• Experience managing complex calendars and coordinating multiple priorities.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Proactive, resourceful, and comfortable working in a fast-paced environment.
• Strong judgment and the ability to anticipate needs.
• A collaborative mindset and willingness to support teammates.
• Proficiency with Microsoft Office, Outlook, and other standard business tools.
• Experience in financial services, private equity, investment banking, or a professional services environment is a plus.