Executive Assistant

We are recruiting on behalf of a fast-paced AI and trucking company seeking a highly capable Executive Assistant to support its technology-driven CTO and CEO. This is an opportunity for an experienced EA who brings strong judgment, organization, and initiative and can provide structure and operational support to two highly driven executives.

The company works with Fortune 20 and large enterprise clients and has a global customer base, with teams and calls spanning international time zones, including India.

Key Responsibilities

• Executive Support: Manage the CTO and CEO’s calendars, meetings, priorities, and day-to-day logistics with a high level of independence.
• Calendar & Time Zones: Coordinate across domestic and international time zones, ensuring meetings, links, and logistics are accurate and well organized.
• Proactive Planning: Anticipate executive needs, identify potential issues before they arise, and help structure each day for maximum effectiveness.
• Operational Support: Bring organization and structure to a fast-moving environment and take ownership of tasks from start to finish.
• Recruiting Support: Assist with recruiting coordination and processes, including working with an ATS.
• Cross-Functional Coordination: Work effectively with internal teams, enterprise clients, and stakeholders across different functions and time zones.

What We Are Looking For

• Experience: 5–8 years of Executive Assistant experience with the ability to operate independently.
• Technical Executive Experience: Experience supporting a technical executive, ideally a CTO, is strongly preferred.
• Startup Experience: Comfortable working in a fast-paced startup where priorities move quickly and initiative is essential.
• Judgment: Smart, high-EQ, thoughtful, and able to make sound decisions without constant direction.
• Organization: Exceptional attention to detail and strong calendar management skills.
• Proactivity: Able to anticipate what executives need and take action before being asked.
• Work Ethic: Hungry to learn, willing to roll up your sleeves, and comfortable figuring things out independently.
• Enterprise Experience: Experience within an enterprise software company is a plus.
• Recruiting: Comfortable supporting recruiting efforts and familiar with an ATS.

Location & Culture

• Location: San Francisco, one block from Salesforce Tower
• Work Structure: 5 days onsite
• Environment: Fast-paced, entrepreneurial startup environment
• Global Exposure: Regular interaction across international teams and time zones, including India
• Office: WeWork environment with relatively low-maintenance office operations

This is an excellent opportunity for an experienced Executive Assistant who understands how to support high-performing executives and can bring the judgment, organization, and proactive execution needed to keep a fast-moving leadership team operating at its best. Confidential consideration is assured.