Executive Assistant to Chief Executive Officer

Location: Irvine, California

Annual Base Salary Range: $70,000‑90,000, commensurate with candidate experience

Language Requirement: Fluent in Chinese and English

About the Role

This role provides comprehensive support to our Founder, covering both corporate administrative responsibilities and personal‑family coordination. The Founder is launching a new US‑based venture and will be based full‑time in Irvine, with family relocating to Southern California. The Executive Assistant will work on‑site at our Irvine office. This is a non‑live‑in position.

Responsibilities

Corporate / Business Support

• Manage the Founder’s work calendar; coordinate internal and external meetings and meeting logistics.
• Arrange business travel including flights, hotels, ground transportation and full itineraries.
• Prepare meeting‑related documentation and reconcile business‑trip expenses.
• Complete other ad‑hoc administrative requests from the Founder; this role does not include deep business negotiation or project delivery duties.

Personal & Family Support

• Coordinate household‑related matters for the Founder and family: medical and dental appointment scheduling, home‑service vendor coordination, property‑related follow‑up, home and auto insurance administration.
• Manage logistics for children‑related needs: school research and enrollment support, extracurricular activity planning and transportation coordination.
• Plan and book family‑related travel, itineraries and accommodations.
• Coordinate household orders, track recurring bills and organize personal‑family expense records.
• Research and vet local service resources throughout Irvine and Southern California.
• Maintain strict confidentiality of all private family and personal information.
• Complete other personal‑lifestyle assignments as requested by the Founder.

Requirements

• Must be authorized to work full‑time in the United States.
• Fluent written and spoken Mandarin and English. Familiarity with Irvine / Southern California local ecosystem and Chinese‑speaking household cultural context is a strong plus.
• Valid US driver’s license with a clean driving record.
• Bachelor’s degree. 1‑3 years of relevant professional experience preferred; candidates with strong transferable administrative‑coordination backgrounds will also be considered.
• Exceptional multi‑tasking and time‑management capabilities; detail‑oriented, proactive and able to perform well under shifting priorities.
• High level of discretion, strict confidentiality and clear work boundaries; comfortable supporting both corporate business and personal‑family tasks.
• Able to work full‑time on‑site at our Irvine office location.

Benefits & Terms

• Full‑time on‑site role; non‑live‑in; no overnight on‑call requirement.
• Overtime compensation will be provided in full compliance with California labor laws for hours worked outside standard working hours.
• Paid time off and US official public holidays.

Equal Employment Opportunity Statement

We are an equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.