Human Resource Compliance Coordinator

Position Details:

Job Title:

Human Resource Compliance Coordinator

Duration:

06+ months with possible extension

Location:

North Chicago, IL 60064 (Hybrid: 3 Days Onsite)

Attention to Detail and Accuracy:

• Ability to carefully review background check results, documentation, records, and eligibility requirements while identifying discrepancies or missing information.
• Compliance and Risk Awareness
• Understanding of employment-related compliance requirements, company policies, and the importance of escalating exceptions appropriately. Familiarity with background check regulations is especially valuable.
• Organization and Prioritization
• Ability to manage a high volume of requisitions, track multiple background checks, meet deadlines, and follow up consistently in a fast-paced environment.
• Communication and Stakeholder Management
• Clear, professional communication with recruiters, candidates, Compliance, Legal, vendors, and other internal partners—especially when explaining process updates or resolving issues.
• Sound Judgment, Discretion, and Critical Thinking
• Ability to handle sensitive candidate information confidentially, assess unusual situations, determine when escalation is needed, and make thoughtful decisions within established processes.

Talent Acquisition Compliance Associate:

• As an Associate on the Operations Risk and Governance team, you will focus primarily on managing background checks and supporting Talent Acquisition Compliance for specialized recruitment.
• In this role, you will partner closely with Compliance Leads, Recruiters, Legal, and other internal stakeholders to ensure background check processes are completed accurately, efficiently, and in compliance with policies and applicable laws.
• This position requires strong attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Manage the background check process for a high volume of requisitions across business functions using applicant tracking system and background check vendor workflow
• Serve as the primary point of contact for background check questions, updates, and issue resolution from recruiters, candidates, and internal stakeholders
• Monitor background check status, follow up on outstanding items, and ensure timely completion to support hiring decisions
• Review background check results and supporting documentation for completeness, accuracy, and compliance requirements
• Validate candidate-provided and vendor-provided documentation to ensure it meets internal and external standards
• Identify, document, and escalate background check exceptions, discrepancies, or concerns as appropriate
• Maintain accurate records, process documentation, and reporting metrics related to background check activity
• Maintain a positive candidate experience through clear communication, professionalism, and timely follow-up
• Support updates to training materials and standard work related to background checks and compliance processes
• Assist with hire eligibility review and other compliance-related administrative tasks as assigned
• Ensure compliance with state and federal employment laws, policies, and applicant tracking requirements

Qualifications

• Bachelor’s degree required; Human Resources, Business, or related field preferred
• Minimum 1–2 years of experience in a professional recruiting, HR operations, or compliance environment
• Experience working with First Advantage or another background check vendor preferred
• Experience validating and reviewing documentation for completeness and compliance preferred
• Experience in a high-volume, fast-paced role requiring multitasking and strong organization
• Familiarity with applicant tracking systems; SmartRecruiters preferred
• Strong communication and business presence
• High attention to detail and ability to follow processes accurately
• Ability to use sound judgment, discretion, and critical thinking in handling sensitive information

EEO:

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”