Office Administrator

SUMMARY

A growing construction-related organization is seeking a highly organized and detail-oriented Office Administrator to support day-to-day office operations. This position is ideal for an experienced administrative professional who is comfortable balancing front-office support, bookkeeping, bid-related documentation, and general office coordination. The role offers the opportunity to work independently, take ownership of a broad range of responsibilities, and contribute directly to an efficient, well-run operation.

RESPONSIBILITIES

• Coordinate daily front-office activities, including answering phones, greeting visitors, and providing professional customer support.

• Prepare and maintain administrative records through accurate data entry, filing, email correspondence, and document organization.

• Support construction bid activity by assisting with specification and proposal documentation required for bid submissions.

• Perform bookkeeping functions using QuickBooks, including financial recordkeeping and basic account-related tasks.

• Assist with payroll processing, bank reconciliations, billing, and invoicing.

• Maintain confidential files and sensitive business information in an organized and secure manner.

• Coordinate routine office needs, including supply ordering and other administrative support activities.

• Manage multiple priorities independently while maintaining accuracy and meeting deadlines.

• Periodically attend bid-related activities within the region as required.

QUALIFICATIONS

• 3–5 years of office administration, clerical, or related administrative support experience preferred.

• At least 2 years of bookkeeping experience required.

• At least 2 years of administrative experience within underground utility, road work, or a closely related construction environment required.

• Experience supporting construction bid specifications, proposals, or bid-submittal documentation.

• Working knowledge of QuickBooks and general bookkeeping practices.

• Proficiency with Microsoft Office 365, including Word, Excel, and Outlook.

• Strong computer, data-entry, typing, and multi-line phone system skills.

• Excellent organization, attention to detail, communication, and time-management abilities.

• Ability to work independently and manage multiple tasks in a fast-paced office environment.

• High school diploma or equivalent required; additional administrative training or certifications are a plus.

• Ability to travel periodically for bid-related attendance.

BENEFITS

• Competitive annual compensation.

• 401(k) retirement plan with employer matching opportunity.

• Paid time off.

• Full-time, in-person position with the opportunity to take ownership of varied administrative, financial, and project-support responsibilities.

• Broad exposure to office operations and construction-related bidding activities, offering a hands-on role with meaningful day-to-day impact.