Property Administrator – Lease & Building Services Coordinator

We are looking for a detail-oriented Property Administrator to support our Property Manager across lease administration and building services. This role blends light paralegal-style lease work with day-to-day vendor and building coordination — a great fit for someone who's organized, comfortable with documentation, and confident communicating with outside parties like insurance providers and lenders.

What You'll Do

Leasing & Lease Administration

• Abstract leases and pull key terms, dates, and obligations for internal tracking
• Prepare new leases using existing templates — updating tenant names, dates, and terms accurately
• Facilitate lease execution and transmit documents and terms between tenants, brokers, and internal stakeholders
• Track and manage key dates: expirations, renewal notice deadlines, escalations
• Learn and apply our company's leasing standards, templates, and documentation practices
• Coordinate with insurance providers (COIs, policy verification) and, when needed, banking/lending contacts on lease- or property-related matters

Building Services

• Serve as point of contact for vendors regarding maintenance and repair requests
• Schedule and coordinate building maintenance/repair work across properties
• Maintain and grow vendor relationships; understand which vendor services which building/space and why
• Maintain an accurate service log for maintenance and vendor activity

What We're Looking For

• 4+ years in property management, lease administration, paralegal support, or real estate coordination
• Comfort reading and abstracting legal/lease documents — attention to detail is critical
• Experience coordinating with external parties (insurance, lenders, vendors) a plus
• Strong organizational skills; able to manage multiple deadlines
• Clear written and verbal communication
• Company used software experience (QuickBooks, Adobe, MS Office)