Purchasing Specialist

Title: Purchasing Specialist

Location: Long Island City, NY - Onsite Mon-Fri 37.5 hours per week

Contract: 6 months (with possible extension)

Description of Work & Skills Desired:

Process purchase orders.

De-obligate or decrease purchase orders (POs) as needed based on updated requirements, cancellations, or budget adjustments.

Ensure PO records accurately reflect current order status and value.

Receive and review De-obligation/Decrease Request Forms submitted by internal stakeholders.

Request and track Quotes from vendors and stakeholders.

Verify accuracy and completeness of requests before processing.

Route or escalate incomplete or unclear requests for clarification.

Request and follow up on MOCS (Minority/Woman/Owned Certification, or applicable compliance) forms.

Request and track vendor information updates (address, contact, banking, certification changes).

Qualifications:

High school diploma required, associate or bachelor’s degree in business administration, Supply Chain, or related field preferred.

1–3 years of experience in procurement, purchasing, or accounts payable support.

Familiarity with purchase order systems and vendor management processes.

Strong organizational skills and attention to detail.

Excellent written communication skills for vendor correspondence.

Ability to manage multiple requests and follow-ups simultaneously.

Proficiency in Microsoft Office (Excel, Outlook) and ERP/procurement software.

Key Competencies:

Time management and follow-through.

Professional communication.

Compliance and documentation tracking.