Senior Administrative Assistant

Pay: $33/hr on w2 (No C2C or 3rd parties)

Location: Hybrid schedule with 3 days onsite in Newark, NJ office

Responsibilities:

The Sr. Administrative Assistant is responsible for performing a wide variety of administrative and secretarial services that are diverse and at times sensitive or confidential in nature. This position reports to and directly supports a Vice President; therefore, duties require a broad knowledge of corporate functions and key personnel/external stakeholders. Incumbent must be able to work independently on assignments using judgment and initiative to research sensitive/confidential issues as they relate to the Vice President and the organization.

• Perform clerical duties that include typing and filing
• Screen, direct and prioritize in coming correspondence and phone calls to appropriate parties
• Maintain and coordinate leadership calendars.
• Provide direction and expertise for other team members in departmental and company processes.
• Support onboarding and offboarding employees and contractors: establish access and accounts, and assisting with ordering technology equipment (laptops, monitors, cell phones, etc.).
• Assist with departmental financial processes including purchase requests, travel requests, purchase orders, P-Card payments, invoice processing, POs, work with procurement, and general budget management activities.
• Responsible for administrative functions necessary to support the assigned workgroups, including maintaining departmental files, updating project and budget information, tracking departmental deadlines, organizing conferences and meetings, processing expense reports, and ensuring timely response and closeouts for information and data requests.
• Assist with vendor establishment and coordination with the SAP vendor team.

Job-Specific Degree, Experience, or Certification

• High school diploma or G.E.D.
• 5+ years of experience performing office support and administration work within a medium to large-sized organization (500+).
• Advanced capabilities with Microsoft Word, Excel, and PowerPoint.
• Willingness to learn new processes, procedures, and software applications.
• Superior communication skills and demonstrated ability to work well with individuals at all levels of the organization, as well as with senior-level individuals in federal and state government and private companies.
• Ability to interact effectively with executive and senior management.
• Excellent organizational skills and ability to work independently using judgment and initiative to effectively handle multiple tasks simultaneously under pressure, with close attention to detail and in a thorough, accurate, and timely manner.
• Strong customer/client focus and teamwork skills.

Desired

• Prior demonstrated use of SAP, Concur, and other company platforms.